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Executive Assistant

  • Location:

    Aberdeen, Scotland

  • Sector:


  • Job type:


  • Salary:

    £22000 - £27000 per annum

  • Contact:


  • Contact email:

  • Job ref:


  • Published:

    about 1 year ago

  • Expiry date:


  • Startdate:


Job Description

Brook Street is seeking an energetic and passionate Executive Assistant to join a top-producing team.

As an Executive Assistant you will be committed to completing tasks the right way with a high degree of quality, attention to detail, and consistent communication. This right candidate will have an immense focus and can do one thing for a long time without getting distracted. This individual may exhibit some drive and desire to influence; however, the overriding marker of his/her behaviour is persistence and stability.
An Executive Assistant is deeply committed to supporting the lead agent & others in achieving greater and greater levels of success, and to growing his/her own skills and developing into a supportive figure within the team. As the success of the team grows, the individual could be required to take on additional responsibility.

Maintain Lead Agent's calendar and database
Assist Agents with marketing follow-up to sphere of influence and new potential clients
Build, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support.
Responsible for all financial systems, including maintaining the books, paying the bills, handling payroll, assuring the collection of commissions, maintaining the budget, and generating financial reports.
Oversee all contracts through closing in the absence of the Transaction Coordinator.
Create and maintain an operations manual that documents all systems and standards.
Coordinate the purchase, installation, and maintenance of all office equipment.
Be the first point of contact in handling customer inquiries or complaints.
Keep the lead agent informed regarding any problems or issues that need to be handled.
Could be responsible for hiring, training, consulting, and holding accountable all additional administrative team members
Help communicate/celebrate our successes with clients and community via social media

Strong written and verbal communication skills
Exceptional organizational and project management abilities
Bookkeeping skills
Great ability to focus
Calm under pressure
Learning based
Proven ability to succeed
Real estate experience
1 - 3 years of Executive Assistant experience

Due to the job role the client is seeking candidates with proven experience and industry knowledge.

If you wish to apply, please email your CV or call the Brook Street office on 01463729213.


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