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Executive Assistant

  • Location:

    Reading, Berkshire

  • Sector:

    Admin & Secretarial, IT

  • Job type:

    Temporary

  • Salary:

    £32000 - £36000 per annum

  • Contact:

    Catherine

  • Contact email:

    Reading.web@brookstreet.co.uk

  • Job ref:

    HE5850_1539772471

  • Published:

    about 1 month ago

  • Expiry date:

    16/11/2018

  • Startdate:

    ASAP

Job Description

Executive Assistant
Thames Valley Park, Reading
Contract is 18 months

Brook Street is currently working on behalf of our Global IT Client to recruit an Executive Assistant. This is a contract role based in Reading for 18 months.

As a Brook Street contractor you will be entitled to 25 days holiday per annum, 8 days paid Bank Holidays pro rota, discounted gym membership, use of the onsite health facility, access to online learning and training, free parking and an excellent subsidised restaurant.

Salary: £32,000 - £36,000 per annum, based on experience, plus benefits

Job Description
The main purpose of the Executive Assistant is to provide support to our company's Services Senior Leadership Member (SSLM) and to be a trusted right-hand person and conscience for the SSLM and the business.

As an ambassador for the SSLM, both internally and externally, the EA will need to demonstrate a high degree of customer facing and interpersonal skills. The EA is to ensure smooth and seamless integration and management of the SSLM's office, applying pro-activity, initiative, discretion and confidentiality to all tasks.

Responsibilities
" Efficiently manage the SSLM's office in a professional manner; being the 'go to' person in the absence of the SSLM.
" Responsible for liaison and scheduling of all meetings.
" Work alongside the Leadership team to prepare executive presentations/communications to internal/external audiences.
" Represent the SSLM/Business Manager at Timezone level meetings with the Global Business manager.
" Proactive diary management
" Facilitate information flow with 100% discretion.
" Operate as an ambassador for the SSLM's office.
" Responsible for relationship management with large corporations.
" All travel arrangements to be identified and made well in advance; preparation of the trip's agenda and full briefing.
" Electronic calendar management; knowledge of scheduling diverse individuals across multiple time zones.
" Participate as a highly trusted and involved member of the Leadership Team; responsible for booking team off-sites.
" Ensure the SSLM is fully prepared for Quarterly, Mid and End of Year reviews as well as other aspects of the business.
" Work with the Business Manager to create and manage SSLM communications.

Candidate Requirements
" Operated extensively at EA level in a large corporate environment
" Experienced in dealing at Executive level both internally and externally
" Demonstrates knowledge of working across multiple time zones and comfortable working in an international environment liaising with diverse cultures/personalities

Qualifications
The ideal candidate will have the following qualifications:
" Ability to implement process but at the same time flex as the business requires.
" Very confident with outlook/calendar/scheduling and updating meeting requests.
" Presents a professional image both internally and externally at all times.
" Exceptional time management skills.
" Strong communication skills with error free and timely correspondence.
" Ensure the reputation of the SSLM is maintained at a high level.
" Ability to work under pressured deadlines.
" Intermediate level skills in MS Office programmes; advanced in Outlook; strong IT skills and interest.
" Experience of drafting correspondence and responding on behalf of senior management.
" Personal attributes: self-starter and self-motivator, confident in own abilities, proactive, extremely well organised, excellent planning and prioritising ability, assertive, multi-tasker, can work under pressure and meet deadlines, business/commercially aware, influencer, flexible, diplomatic, tactful, team player.

Deadline for CV submission: Friday 19th October @ 2.00pm

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