Job Description

Executive Assistant to CEO

Rural Kenilworth

£ Competitive


I am pleased to be recruiting for an exciting company on the outskirts of Kenilworth, they are a growing company that is focused on creating learning events around the world.

Due to the extended growth of the company they are now recruiting for a Executive Assistant to mainly support their CEO as well as other areas of the business.

This role is ideally suited to someone that has ambition to go further in a rapidly growing business.

This role is extremely exciting as you will be working on a range of projects that are critical to the future growth of the business in this constantly changing environment .

You will be organising and managing administrate tasks and duties provided by the CEO. You will be proactive, enthusiastic, possess excellent organisation skills and be technically proficient in MS Office.

Job Specification:

Managing the CEO's administrative tasks

Managing the CEO's calendar and helping the CEO to plan and prioritise work

Liaising with other teams on behalf of the CEO with administrative tasks they need him to do

Organising meetings, internal and external

Writing letters, emails and other forms of communications to business partners, sponsors and customers. Guidance will be given on the subject matter by the CEO

Making phone calls to partners, suppliers and customers based on specific tasks

Customer support - help with the customer service we provide to customers

Maintaining and developing good filing/administrative processes for the company and help others adhere to and adopt such practices

Able to use MS Excel and produce spreadsheets for a variety of requirements e.g. organising information, budgets and tracking

Assisting with data entry, filling receipt and VAT returns

Taking meeting notes and creating an action plan for the team.


Key Skills:

Work autonomously

Excellent inter-personal skills, people friendly and with a service attitude

Dynamic, proactive and possess initiative

Excellent PA and administrative and organisational skills

Proficient on Microsoft Office

Quick to learn technical tools and adapt to new tools e.g. CRM and Xero (note training will be given)

Excellent grammar and general writing skills

Remain calm in stressful situations

Ability to create new processes and systems to enhance CEO's productivity


The Ideal Candidate:

Previous Executive Assistant experience (4 years minimum)

Previous experience of working in a team environment that is fast paced

Demonstrable experience of using spreadsheets to organise information

Experience of helping to develop office tasks and work flows

Technical proficiency in MS Office

Good phone manner and responsive to customers when dealing with service calls

Education level: Ideally degree educated but not essential. However, people that can demonstrate that they have made an impact in their current roles will be considered.

Excellent prioritisation and organisational skills.

If you as excited about this role as we are then you need to apply ASAP! If you have any questions then please feel free to get in touch with Naomi on 02476 230564