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Executive Assistant

Job Description

Brook Street are currently recruiting for our Belfast client for an Executive Assistant/ PA to join their growing business. This role is a fixed term contract to cover maternity for 12 months

Our client is looking for a highly organised and motivated individual to provide administrative support to the Senior Management Team.

* Management of SMT`s diaries and schedules
* Communicate with key clients and other stakeholders in relation to meetings and visits
* Organise and schedule meetings for SMT
* Prepare meeting agendas, perform research for meetings, take minutes during meetings and follow up on actions from meetings
* Communicate with Board Members/Shareholders, schedule board meetings, and arrange meeting agendas
* Book business travel arrangements, including flights, transportation, and accommodation for SMT and other staff members
* Develop itineraries and organise hospitality for client visits. Ensure visitors are provided with information on the company as appropriate
* Prepare monthly expense claims
* Manage logistics, agendas and itineraries for Corporate, divisional or market meetings and events
* Produce client presentations and summary project outputs to high standard and in line with corporate look
* Administrative duties to include management of SMTs correspondence and support administrative requirements for major tender opportunities
* Responsibility for office supplies and facilities and managing supplier relationships
* Update relevant corporate policies as and when required
* Produce and coordinate corporate communications
* Manage the maintenance and bookings of London Property
* Assist Finance team with administrative duties
* Any other duties as required

Essential criteria in relation to this role:

* At least 3 year`s previous experience providing full EA support to Director or Senior Management.
* Experience of minute taking and participating in meetings
* Experience in diary management
* Excellent written and spoken English
* Excellent prioritisation, time management and organisation skills
* Demonstrable experience in building and maintaining relationships with Senior executives, clients and suppliers
* Ability to work under pressure and to agreed deadlines
* Ability to switch quickly between tasks and to work on own initiative
* Self-motivated and dynamic
* Strong research and attention to detail skills
* Excellent working knowledge in Microsoft office programs, particularly Word, PowerPoint and Excel.
* Previous experience in handling confidential and commercially sensitive information
* Excellent interpersonal skills

Salary will depend on previous background and experience - decided after interview

If interested please send CV via the apply link


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