Location: York City Centre - Working from home
Pay: £12.65 per hour
Hours: 37 per week - 9.00am-5.00pm, Mon-Fri
Scope of the Role
The role of the Executive Officer will cover the range of activities required to enable the Deputy Directors in their daily activities.
The key responsibilities will be:
" Providing a vital first point of contact for partners, customers, staff and other stakeholders; develop, build and maintain a good working relationship and reputation as a reliable source of informed knowledge and experience and taking responsibility to resolve issues where appropriate to do so.
" Manage the Deputy Directors` inboxes, sorting emails as they are received and flagging up urgent work to the appropriate team members; helping Deputy Directors manage workflow.
" Diary management, general team support, taking into account competing priorities.
" Ensuring that regular meetings, key stakeholder meetings and ad-hoc meetings are scheduled, meeting rooms and catering are booked and travel and accommodation arrangements are in place.
" Delivering secretariat outputs for identified governance boards or key site meetings, if required; including setting agendas, note taking, producing actions and monitoring outputs.
" Handling a range of corporate tasks with discretion, tact and diplomacy and deal appropriately with sensitive information.
" Completing finance functions including processing invoices, raising purchase orders and other related tasks.
" Previous PA exposure
" Organising and delivering work to tight deadlines
" Working across teams and within a team
" Effective communication skills with a broad range of colleagues and stakeholders (orally and in writing)
" Working on own initiative and prioritising workload to meet conflicting objectives
" Attention to detail
" Competent IT skills (Word, Excel)
The role is subject to DBS and reference clearance. You must have been a resident in the UK for three consecutive years, spending no longer than six months abroad during this period (unless an Overseas Police Check is obtained).
This is a temporary position. Applications from candidates in a permanent role cannot be considered.