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Executive Officer

  • Location:

    Newcastle upon Tyne, Tyne and Wear

  • Sector:

    Admin & Secretarial

  • Job type:

    Temporary

  • Salary:

    Up to £12.58 per hour

  • Contact:

    Brooke

  • Contact email:

    NewcastleCL1.Branch@brookstreet.co.uk

  • Job ref:

    HK7277_1598011034

  • Published:

    2 months ago

  • Duration:

    3 months

  • Expiry date:

    2/10/2020

  • Startdate:

    01/09/20

Job Description

This role is to work within an established public sector organisation based at Newcastle Business Park. This is an involved Executive Officer role to assist inn support a particular project and programme. If successful, duties include:

-Monitoring mailboxes, ensuring documents are circulated and stored appropriately
-Filing electronic documents to SharePoint sites
-Maintaining and updating databases including SharePoint lists & Programme SharePoint Calendars
-Arrange meeting venues through Condecco & other available resources
-Send meeting invites and track attendance
-Prepare meeting documentation, Agendas and minute taking as and when required
-Manage and maintain a diary of meetings and commitments, minimising travel time, and maximising work time
-Make appropriate travel and accommodation arrangements in line with guidelines
-Arrange internal and external meetings/events, ensuring requisite facilities are available
-Processing expense claims and submit details onto the Single Operating Platform, ensuring amounts claimed are within published guidelines
-General Administration and support

The successful candidate will demonstrate:
-Assisting in the delivery of projects or tasks
-Excellent organisational skills with the ability to manage conflicting priorities, together with methodical time management skills
-The ability to work to deadlines and targets

This is a full time, temporary position, initially for 3 months and the role is Monday to Friday ideal office hours. We are looking for the successful candidate to start as soon as possible, if you feel you have the skills and knowledge to fulfil the role, please submit your application.

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