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EXECUTIVE OFFICER

  • Location:

    Armagh, County Armagh

  • Sector:

    Admin & Secretarial, Public Sector

  • Job type:

    Temporary

  • Salary:

    Up to £10.70 per hour

  • Contact:

    Melissa Grogan

  • Contact email:

    belfast.web@brookstreet.co.uk

  • Job ref:

    HO0143_1633961866

  • Published:

    about 2 months ago

  • Expiry date:

    22/11/2021

  • Startdate:

    ASAP

Job Description

Brook Street (UK) Ltd are recruiting Temporary-Ongoing Executive Officer's for

our leading Public Sector client Education Authority Northern Ireland located in Armagh.


This role will be starting immediately and is expected to last several months. Most roles across Northern Ireland, we have placed candidates into with The Education Authority Northern Ireland have been extended beyond the original timeframe, some of our candidates have secured promotions within the organisation, and others have been successful in securing fixed-term contracts directly with our client.

As Executive Officer, you will be responsible for Management, supervision, and co-ordination of administration for SENIS

You will organise and manage all administration within the Service. You will also support other staff in all areas related to/interfacing with the SENIS Service to enable the effective administration of the service and administration systems, including the collation and analysis of data and management of key service information management systems.


SUCCESSFUL APPLICANTS MUST:

  • Provide administrative, clerical, and secretarial support to the Service locality areas.
  • Establish, maintain, and operate manual and computerised information systems to support the areas to provide appropriate reports, information, and statistics in line with Service targets and DE requirements.
  • Keep up to date in line with developments with respect to relevant data management systems including One Live/Share-point.
  • Arrange meetings, appointments, attendance and courses/conferences and general co-ordination of diaries.
  • Word process correspondence, reports, agendas, and minutes (including recording minutes), and create and design databases, spreadsheets, forms, presentations, leaflets, booklets etc. for the teams using a variety of software packages, including PowerPoint.
  • Act as Personal Assistant to the Assistant Advisory Officer to provide a confidential service when dealing with sensitive information and which includes dealing with telephone queries, drafting correspondence, receiving visitors, providing statistical returns, and maintaining diaries for officers/senior officers.
  • Prepare and distribute correspondence for staff meetings.
  • Arrange attendance for Service staff at relevant courses as directed by the Senior Management team and maintain a staff development record.
  • Attend relevant meetings in line with the duties of the post.
  • Check and process attendance returns, illness certificates etc for staff within the Service.
  • Develop, maintain, and update manual and computerised filing systems and ensure archiving is carried out on a regular basis.

Typical qualifications and experience:

Hold an NVQ 3, BTEC National or 2 A-Levels

or an equivalent or higher-level qualification) and two years' demonstrable experience of working in an administrative role in an office environment

OR

Have 5 years' experience of working in an administrative role in an office environment

YOU WILL BENEFIT FROM:

  • Full training and induction
  • Work with a leading Public Sector Organisation that promotes diversity and inclusiveness
  • Contribute positively to Education Authority NI's values and mission statement
  • The opportunity (however not guaranteed) to apply for internal roles
  • Competitive rates of pay
  • Accrue holiday hours as you work
  • Brook Street (UK) Ltd back office support and mentoring
  • No weekend work (Shift pattern Mon-Fri 9am-5pm)


The rate of pay is £10.70 per hour, the hours of work are 0900-1700 Monday to Friday.

If you would like to apply for this role, please call Melissa at Brook Street (UK) Ltd on 028 90 881100 or email your CV via the `Apply` link.

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