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Executive Officer

  • Location:

    Alnwick, Northumberland

  • Sector:

    Admin & Secretarial

  • Job type:

    Temporary

  • Salary:

    Up to £12.34 per hour

  • Contact:

    Brooke

  • Contact email:

    NewcastleCL.Branch@brookstreet.co.uk

  • Job ref:

    HH2125_1553247743

  • Published:

    about 1 month ago

  • Duration:

    12 months

  • Expiry date:

    21/04/2019

  • Startdate:

    22/04/19 09:34:12

Job Description

Contract: Temporary, expected until end of March 2020.
Location: Alnwick
Hours: Part time, 18.5 hours a week
Pay Rate: £12.34 p/h

Are you looking for a skilled administration role in the Alnwick Area? Do you have a background in high level administration and project support? If this sounds like you, please read on to find out more about this exciting opportunity!

Working for a well-established public sector organisation in Alnwick, you'll be an essential part of a remote team, supporting the Head of Programme and Project Support Officer to ensure the smooth running of the specific programme. If successful, you will be responsible for a diverse range of activities to support delivery of the programme and coordinate business activities. Your responsibilities will include the following:

Supporting the Programme Management Office:
-Monitor mailbox ensuring documents are circulated and stored appropriately
-Filing electronic documents to SharePoint sites
-Maintaining and updating databases including SharePoint lists & Programme SharePoint Calendars
-Arrange meeting venues through Condecco & other available resources
-Send meeting invites and track attendance
-Prepare meeting documentation, Agendas and minute taking as and when required
-Travelling to meetings required including; Newcastle, York, Leeds and London

Provide executive support to the Head of the Programme:
-Manage and maintain a diary of meetings and commitments, minimising travel time, and maximising work time
-Make appropriate travel and accommodation arrangements in line with organisation guidelines
-Arrange internal and external meetings/events, ensuring requisite facilities are available

Provide executive support to the team:
-Arrange travel through various available resources
-Provide cover for colleagues during absence as well as maintaining own workload
-Ensure expenses are submitted for approval in a timely fashion
-Process expense claims and submit details onto the Single Operating Platform, ensuring amounts claimed are within published T&S guidelines
-General Administration and support

Person Specification

Essential criteria for this role:
-Relevant experience in a similar project support role

Demonstrable experience of:
-Assisting in the delivery of projects or tasks
-Excellent organisational skills with the ability to manage conflicting priorities, together with methodical time management skills.
-Dealing with sensitive issues, acting with diplomacy and maintaining strict confidentiality at all times
-The ability to work to deadlines and targets
-Meticulous attention to detail
-Advanced IT Skills (Microsoft Office)
-Positive and enthusiastic personal disposition with a strong commitment to delivering high levels of customer service

Desirable criteria for this role:
-Ability to take concise, meaningful minutes

This is a part time, temporary position currently expected until the end of March 2020 with scope to be extended. If you think you have the skills and knowledge to fulfil this role, please do not hesitate to submit your online application. We are looking for the correct candidate to start around the 22nd of April and welcome your applications.

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