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Executive Officer - Band 3

Job Description

My government client based in Salford M6, has an exciting opportunity for an experienced individual to work within the Public Sector in a first line manager support role, providing support to the Business manager and managing the operational support of case administrators locally.

They are looking for an experienced senior administrator who has fantastic attention to detail, who can work in a busy and face paced environment, which is able use and work on their own initiative and has impeccable organisational skills with the ability to work methodically timely and accurately. It is essential that the candidate has an ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh and has previous management support experience.

Responsibilities, Activities & Duties:

Management Support

  • Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
  • Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
  • Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
  • Collection and distribution of monies to/from Imprest, and maintenance of related records.
  • Act as Vetting Contact Point for the relevant division, function or cluster
  • Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements
  • Attend meetings and events to represent the relevant Business Manager as agreed from time to time

Health, Safety & Fire

  • Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.
  • Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken. Reporting issues locally and to the Divisional HS&F Manager. Maintaining registers and coordinating training.
  • Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments, or ensure that there are sufficient people able to undertake these roles at the relevant sites.

Effectively manage and Develop staff

  • To provide effective management and leadership to the team
  • To proactively manage staff development, issues of underperformance, attendance, health and safety, employee relations and diversity matters. Adopt a consistent, fair and objective standpoint when making decisions in relation to individual staff issues
  • Contribute to relevant training and development events as a trainer
  • Support recruitment activity for relevant posts within the cluster/division

Use communication effectively

  • Write reports to support the effective operation of the Division/Cluster/Function
  • Participate in meetings where appropriate, using appropriate skills, styles and approaches
  • Contribute to the management of the Division/Cluster/Function

Enhance your own performance

  • Manage own resources and take responsibility for own professional development

Use information to take critical decisions

  • Liaise with staff to receive, collate and analyse information, developing systems and compiling reports as necessary. Using data to identify trends and taking appropriate action to maintain and enhance performance.
  • Ensure that all reasonable precautions are taken towards the maintenance, security and confidentiality of written and electronically stored material, in line with the requirements of the Data Protection Act and Information Security Policies and Procedures.
  • To ensure that all team resources, , are deployed cost effectively and provide best value
  • Undertake (or support locally if the role is held divisionally) the Knowledge and Information Liaison Officer role offering advice and guidance to OMs in completing such requests and work with Data Access Compliance Unit to complete responses. Acting as Record Retrieval Requestor in line with divisional, function or cluster arrangements.
  • Demonstrate pro-social modelling skills by consistently reinforcing pro-social behaviour and attitudes and challenging anti-social behaviour and attitudes
  • To work within the aims and values of NPS and NOMS

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alternations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder.

This position is full time temporary position with working hours from 09:00-17:00pm. Pay rate will start at £9.08 and will rise to £11.41 As this role is within the Government Sector, we will require seeing 3 years worth of references and you will be required to undertake a criminal DBS check.

If you feel that this is something that interests you and you will be suitable for this role, please apply online.

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