Job Description

Facilities Team
This is a senior administrative role in the public sector field. The post holder reports to the Divisional Support Hub Manager, the post holder will be required to provide facilities Management as well as line management to receptionists.
The jobholder will ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.
In line with company policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.
The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position.
Health, Safety & Fire
o Ensure the timely reporting of problems, including repairs, defects and
security issues with the building(s) to facilities contractors and maintain
progress to reach satisfactory conclusions and ensure equipment is in good
working order.
o Undertake and co-ordinate health and safety risk assessments, fire drills
and ergonomic assessments at the relevant sites, or ensure they are
undertaken. Reporting issues locally and to the Divisional HS&F Manager.
Maintaining registers and coordinating training.
o Act as First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents.
o Participate in meetings where appropriate, using appropriate skills, styles and approaches Use information to take critical decisions
o Liaise with staff to receive, collate and analyse information, developing systems and compiling reports as necessary . Using data to identify trends and taking appropriate action.
o Ensure that all reasonable precautions are taken towards the maintenance, security and confidentiality of written and electronically stored material, in line with the requirements of the Data Protection Act and Information Security Policies and Procedures.
o Demonstrate pro-social modelling skills by consistently reinforcing pro social behaviour and attitudes and challenging anti-social behaviour and attitudes Effectively Manage and Develop staff
o To provide effective management and leadership to the team
o To proactively manage staff development, issues of underperformance, attendance, health and safety, employee relations and diversity matters. Adopt a consistent, fair and objective standpoint when making decisions in relation to individual staff issues
o Contribute to relevant training and development events as a trainer
o Support recruitment activity for relevant posts within the cluster/division
The post holder will be responsible to manage effectively the day to day running of the building, including Health and safety for all staff working in the premises.
Ensure the smooth running of the reception area including managing receptionist staff.

If this sounds something that you are interested in don`t delay apply today.