Job Description

Role: Ministry of Justice HQ- Commercial Administration Officer

Location: 5 Wellington Place, Leeds, LS14AP Hybrid working, 2 days in the Leeds office will be required)

Hours: Monday - Friday, 37 hours per week (9:00-17:00)

Salary: £13.01 PH

We have an exciting opportunity for a Commercial Administrative Officer to work for our client MOJ in their People Services Category Team in Leeds. This is a temporary position which is likely to be extended, down to the client's own discretion and business needs.

Overview of role:

As a Commercial Administrative Officer, you will support the team to deliver procurement and contract management activities to achieve commercial outcomes across the business. The category involves working with a wide and diverse set of stakeholders and suppliers and covers some unique and niche requirements.

Examples of work performed will include but not be restricted to:

• Maintenance and updates to the relevant commercial systems, such as the Bravo eSourcing portal, SOP, Internal Trackers and Contracts Finder
• Managing P2P processes for the category from processing requisitions to placing orders
• Monitoring team inbox, management, and development of team processes.
• Assessing actions that need to be taken to support the team, supporting commercial team members and carrying out instructions.
• Arranging and booking meetings. Document management (including photocopying, drafting agendas for meetings, sending key documents on behalf of team members).
• Resolving business and supplier enquires by telephone and email
• Managing the production of MI reports for a range of internal and external stakeholders
• Managing sensitive information in a confidential manner

Skills required for the role:

Essential

• An ability to plan, organise and manage your own time effectively
• Excellent verbal and written skills, with an ability to communicate with clarity and confidence to a wide range of stakeholders
• Use your own initiative as well as working part of a team
• Strong Admin skills
• Ability to develop and maintain good working relationships

• Competent with Microsoft Office programmes such as Outlook, Word, and Excel

Desirable

• Experience of analysing data and presenting this in a clear and user-friendly format
• Commercial experience
• Knowledge of procurement tools, techniques, and processes.
• Exposure to iProcurement Systems, e.g. Oracle or Bravo.

If you are interested in this role, please apply now!

*Please note working for the Ministry of Justice will require you to have photographic ID. This can be a Full-length Birth Certificate supported by a driving or provisional licence in your current address OR an in-date passport*