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Executive Officer- Part time

  • Location:

    Leeds, West Yorkshire

  • Sector:

    Admin & Secretarial

  • Job type:


  • Salary:

    £8.36 - £9.46 per hour

  • Contact:

    Leeds CL

  • Contact email:

  • Job ref:


  • Published:

    12 months ago

  • Duration:

    3 months

  • Expiry date:


  • Startdate:


Job Description

Government Legal Department Paralegal EO level
Mon- Fri (part time 22.5 hours per week) 9am-5pm £8.36ph rising to £9.46 after 12 weeks
The Lateral, 8 City Walk, Leeds, LS11 9AT

We are the government's principal legal advisers. Our core purpose is to help the government to govern well, within the rule of law.
We do this by providing legal advice on the development, design and implementation of government policies and decisions, drafting secondary legislation and working with Parliamentary Counsel on primary legislation, and representing the government in court.

The Temporary Worker will provide junior management support and carry out administrative duties that are moderately complex.

Administrative experience with great organisation and a good knowledge of and experience in using all Microsoft Office packages, including excel (experience of using pivot tables/formulas/charts), and Outlook- Excellent communication skills, both oral and written.

Administration, proactively checking and questioning meeting and event requirements and coordinating/making necessary arrangements:
Issuing invites and tracking responses creating
Filing and printing materials where requested
Room booking (leading, coordinating and advising on equipment options, room set-up and equipment / refreshment set-up, collating / coordinating presentations and providing IT/other support on the day)
Hospitality and catering orders and related budget approvals
Reception/Security visitor notifications, event/meeting signage, attendance sheets, meet and greet, etc.
Participation in various events and training as required. Clearing up post-event as required
Act as first point of contact for visitors to the building, particularly for events, meetings, training and workshops.

Supporting with:
Leeds Training Committee and events
Senior visits
Use of facilities by other GLD teams visiting Leeds
Leeds Staff Consultation and other Office Committees (there are currently five different teams in Leeds that may need some central coordination)
the SCS on reviewing Head of Office Duties, attending Tenants meetings etc
Specific IT Provision and Support:
Consulting with ICT to source laptops, blackberries etc as required
Setting up audio - video equipment, projectors, and equipment in meeting rooms, arranging conference calls
Creating, checking and testing of email distribution list
Creating, updating, maintaining and displaying Anagram documents
IT support to colleagues as required

General FM Management:
Reasonable adjustments
H&S accident book
Business continuity
Data loss reporting
Post, DX and Courier arranger / coordinator, creating and maintaining any required records
Cover for IT/Building support role, including Business Continuity, attendance at/participation in Landlord/Tenant building meetings and reporting back, and Health & Safety related tasks

If this sounds like the ideal role for your please click apply or call Siobhan on 01274307569


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