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Executive Secretary / Personal

Job Description

Are you an experienced Executive Secretary / Personal Assistant? Do you want to work for the UK`s largest public sector If you have answered yes to the above, then please read on as we want to hear from you.
The support team based in Leeds City Centre is looking to expand to support a number of Executive Directors
Benefits
City Centre (location 5 minutes from any station)
Modern offices with accessible amenities
Professional and forward thinking culture
Very Competitive rates of pay

This is a full-time ongoing, long-term temporary assignment.


Providing high-level, diverse secretarial and administrative support to an Executive Director, your duties will include:
" Management of emails including filtering, prioritising, identifying deadlines, linking threads and forwarding.
" Management of complex diary, planning and coordinating commitments, arranging meetings and appointments.
" Screening and directing Executive Director`s telephone calls.
" Planning, organisation and administration of meetings, including taking minutes and action logs, plus collation and distribution of meeting papers.
" Booking accommodation and making travel arrangements.
" Receiving visitors.
" Collating and analysing data to produce reports as required. May include transcribing dictation.
" Creating/maintaining up to date records, files, contact lists, management information and SharePoint sites.
" Planning, organising and prioritising own workload and deputising for colleagues.
Typical qualifications and experience:
" Stage III RSA certificate (or equivalent) in typing / word processing
" Preferably a member of IQPS
" 3 years or more experience as an executive secretary / personal assistant
" An advanced level of computer literacy and wide knowledge of relevant software packages
" Excellent communication skills both oral and written
" Work collaboratively and inclusively inspiring others.
" Able to make harmonious and productive working relationships.
" Proactive and able to take the initiative.
" Adaptable and flexible, able to respond positively to challenges.
" Close attention to detail and accuracy.
" Ability to deal with conflict and negotiate solutions effectively.
If this sounds like the perfect opportunity, please get in touch with Siobhan at Brook Street on 01274307569

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