Job Description

We are recruiting for an Experienced Team Secretary, who can provide efficient, professional and proactive Office Management and coordination duties, ensuring the our clients Liverpool office runs smoothly and effectively at all times.
The successful candidate will be able to provide team secretarial support to the Cost Consultancy team, which comprises of 7 fee earners - 2 Directors, 2 Associates, 1 Surveyor, 1 Project Manager and 1 Graduate.

Salary £27000.00 per annum

Full Time, Permanent position.

Office hours 9-5:30pm

Duties:

o Printing/scanning/photocopying/binding/filing/archiving when required
o Report/presentation/tenders production, formatting and proofing
o Update business development materials incl. brochures, CV's, case studies, team sheets and website biographies
o Internal and external event planning (and attendance where required)
o Distribution of office post
o Answering telephone calls, taking messages and handling any queries
o Dealing with general IT issues/enquiries for the office
o Responsible for ordering and maintaining office related equipment/systems e.g. franking machine, security alarms, printers, business cards etc.
o Diary management
o Arranging internal and external meetings and booking meeting rooms
o Note taking at meetings when required
o Arranging travel - flights, trains, taxis, hotels etc (Reed & Mackay system)

Skills:


Technical experience:
o Excellent knowledge of the Microsoft Office suite - Word, Excel, PowerPoint and Outlook
o Previous experience of using an invoicing / expenses / travel booking system is advantageous (training will be provided on all in-house systems), with the ability to pick up new software quickly

Background and Knowledge:
o Proven administrative and organisational skills
o Excellent verbal and written communication skills - professional manner, with the abilityto work effectively with individuals at all levels

• Proactive communicator, ensuring all office matters are cascaded promptly and clearly
• Enthusiasm to do a high quality job at all times, with attention to detail e.g. for proof reading and formatting reports and presentations
• Good numerical skills
• Good time management skills
• Self-motivated with the ability to demonstrate reliability, flexibility and loyalty
• Enjoys working in a fast paced and busy environment, and able to work accurately and effectively under pressure
• Ability to show initiative and provide a high level of service to, and establish rapport with, clients and colleagues alike
• Ability to cope with routine tasks, in addition to more complex tasks
• Willing to travel occasionally - conferences, training etc.
• Continuous improvement - delivers efficiency in addition to effectiveness

If you feel you have the skillset or experience for the position, please apply direct or contact Siobhan on 01512426090