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Facilities Administrator - PART TIME

  • Location:

    City of London, London

  • Sector:

    Admin & Secretarial

  • Job type:

    Temporary

  • Salary:

    Negotiable

  • Contact:

    Fenchurch Street Branch

  • Contact email:

    [email protected]

  • Job ref:

    HJ0256_1648459441

  • Published:

    28 days ago

  • Duration:

    6 months

  • Expiry date:

    21/05/2022

  • Startdate:

    19/4/2022

Job Description

Facilities Administrator

Salary: - £12

Hours: 3 days a week for the first 3 months and will then be reviewed to be full time hours

Duration: 6 months

Have you recently finished a role and looking for a new exciting role within a multinational company and one of the largest manufacturers in the world? If you are a proactive candidate looking to work within a great team within a well known company,

Brief summary of the Facilities Administrator job:

  • Primary person responsible for providing overall Facilities management including maintenance of office assets, security protocols and pantry maintenance
  • Liasoning with UK office to maintain trade license, establishment card, relationship management.
  • Assist the IT team (based in Philippines) as the on-the-ground IT support for Europe, handling server maintenance, IT troubleshooting and IT assets.

In addition this position manages Supplier management (creation/payment, negotiation of local supplier contracts)

Main Duties of the Facilities Administrator:

  • Responsible for the entire Office Management of the London office.
  • Ensures regular upkeep and maintenance of office and office supplies, pantry management, coordination of regular office repairs of premises, equipment and appliances with vendors as and when needed.
  • Manages implementation and adherence of Office Rules
  • Communicates to employees to keep them informed of Office Management decisions e.g. Car Parking allocation, parking guidelines
  • Oversee agencies who are in charge of travel arrangement, security, office cleaning and reception, Standardize and design office policies and guidelines in coordination with appropriate stakeholders
  • Overseeing and negotiating contracts and providers for services including security, cleaning, pantry management, IT related assets.
  • Overseeing contingency plans for office safety & security.
  • Ensuring office facility full compliance to UK regulations and standards

Assist and support the process improvement initiatives related to office management

  • Work closely with the IT team located in Manila & facilities lead in Dubai to provide on the ground IT support to employees
  • Troubleshoot IT related issues
  • Liaise with the IT team for IT equipment procurement
  • Providing support for Telepresence/video calls in London

Please apply for the role and I will be in touch if your CV is shortlisted.

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