Facilities/workplace experience CO-Ordinator
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Location:
Cambridge
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Sector:
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Job type:
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Salary:
£25000 - £36000 per annum + 36 days holiday, 9% pension, BONUS scheme
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Contact:
Fraser
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Contact email:
fraser.denholm@brookstreet.co.uk
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Job ref:
PET/671590_1642692062
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Published:
about 2 years ago
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Expiry date:
3/03/2022
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Startdate:
20/01/22
Job Description
Workplace experience Co-ordinator
Salary - up to £36,000
Work for a global leader in industrial software!
Must be able to communicate effectively and professionally to all levels of employees
My Client is looking for a experienced facilities manager that will also operate as a front of house coordinator to deliver an outstanding workplace experience
Benefits
- 5% - on-target bonus to 10% maximum bonus*
- £1,080 Flexible Benefits pa (can be claimed as an extensive list of benefits such as medical/dental cover, high street vouchers, food shopping vouchers, gym membership, electric car leasing, etc.)
- 28 days annual leave plus Bank Holidays - 36 days in total. Ability to carry over 5 days and buy/sell holiday
- Life Cover - four times base salary
- Competitive Contributory Pension Scheme - one of the best on the market -
- 37-hour work week
The Workplace Experience Team is responsible for developing, implementing, maintaining and delivery a first-class Workplace Experience for our employees, visitors, and suppliers, creating a Great Place to Work. Proactively manage and resolve local real estate and facilities issues, directly or through support from external partners
Duties
- Coordinate the Front of House service including meeting/greeting visitors and colleagues, coordination of meeting room bookings, room set up and hospitality.
- Arrange, organise and manage catering for meetings when required.
- Handle & track courier/shipments of goods/documents and ensure proper filing of related documents e.g., Delivery Notes, Shipping Invoice.
- Project manage customer and employee events when required.
- Raise Purchase Requisitions & monitor invoices for office purchases e.g., stationery, business cards, furniture, courier, etc following the Global Procurement process. Managing, forwarding and filing of all invoices received.
- Maintain location and service information including neighbourhood information.
- Collaborate with other teams/functions and external suppliers to deliver a high-level experience to colleagues.
- Maintain awareness of the workspace at all times and respond to colleague requests in a professional and friendly manner maintaining records of requests and providing status updates. Liaise with building management/landlord's agent when required.
- Follow security procedures for the office and the building working closely with the Building Management Team and internal Physical Security Team.
- Follow and implement company health and safety procedures
Essential experience
- Ability to communicate effectively, both internally and externally at all levels with good interpersonal and customer service skills with excellent verbal and written communications.
- Be a strong trouble-shooter / problem solver. A highly organised individual capable of multitasking.
- Previous reception and administration experience with Workplace Experience/Facilities and Health and Safety experience
- Awareness and understanding of Facilities and Health & Safety Regulations
- Ability to work well under pressure and to meet deadlines
- Demonstrated ability to deploy and maintain a consistently high quality of service
- Approachable and willing to immerse themselves into the role, culture and company values
- Self-motivating and able to work as part of a team
If you`re interested in this role and would like to have a chat more in detail regarding this vacancy, please do apply with you up to date CV. We aim to get back to all applicants within 1-3 working days.
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