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Facilities Project Manager (part-time)

  • Location:

    Leamington Spa, Warwickshire

  • Sector:


  • Job type:


  • Salary:

    £35000 - £40000 per annum

  • Contact:


  • Contact email:

  • Job ref:


  • Published:

    5 months ago

  • Duration:

    9 months

  • Expiry date:


  • Startdate:


Job Description

We are currently working on behalf of our gaming client to recruit an experienced Facilities Project Manager to work on a maternity cover contract for approximately 9 to 12 months.

This is a part time role (25 hours per week) and you'll need to do be able to commit to a minimum of 3 days in the office, working across 2 sites in central Leamington Spa.

The role is paying between £35k and £40k per annum pro-rata (so in the region of £23,333 to £26,666 per annum based on the 25 hours required).

Role description - overview / purpose:

To oversee the internal Facilities team and manage the delivery of predefined Facilities projects during 2021 to specification and budget.

Key Responsibilities:

Management of Internal Facilities team

  • Day to day management of a small internal Facilities and Maintenance team who are responsible for maintaining both buildings
  • Raising new work requests for the internal team and ensuring their work is completed on time and to the required standard
  • Ensuring Facilities contracts are renewed throughout the year, on time and to agreed budget
  • Responding to reactive maintenance issues and deciding on best course of action when subcontract services are needed
  • Ensuring all facilities at both sites are maintained to a high standard at all times


  • Establish design brief / project specifications / scope of works for predefined 2021 projects
  • Establish and communicate project feasibility, timescale and budget information
  • Plan and coordinate the project brief & logistics with key internal stakeholders
  • Management of multiple projects within live / operational sites
  • Maintain and issue weekly progress reports for all projects
  • Escalate issues and changes to specification with the relevant internal stakeholders
  • Flexibility to manage projects outside of normal works hours if required - where work may need to be undertaken to a schedule which will minimise the impact on business operations (e.g. all electrical shutdowns are down out of hours)


  • Request, collate and distribute all contractual documentation required for all aspects of FM
  • Liaising with external stakeholders including engineers, consultants, suppliers and contractors
  • Working with existing nominated contractors and sourcing new suppliers and contractors where needed
  • Snagging and problem resolution for all FM projects, small or large
  • Request, collate and distribute O&M Manuals
  • Assisting with the management of desk moves (with internal IT team)

Health & Safety

  • Responsible for overseeing and deploying H&S policy and procedures at both sites
  • Manage the creation and reviewing of all contractor and internal RAMS
  • Ensuring actions from Fire Risk Assessments are carried out in a timely manner
  • Ensuring both sites are COVID compliant at all times and working with SLT to implement safe working practices for staff working onsite.

Essential skills & experience:

  • Knowledge of all aspects of property maintenance including both proactive and reactive maintenance
  • Experience of delivering a range of FM projects including office refurbishments, HVAC & electrical installations and specialist or bespoke projects
  • NEBOSH qualified in Health & Safety
  • Demonstrable experience of Facilities Management/Property/Building Services/Project Management position
  • Solid understanding of Facilities Management practices and techniques.

Person specification:

  • Exceptional organisational and methodical problem solving skills
  • Demonstrable experience of leading and managing teams and projects
  • Excellent time management, prioritising and the ability to handle a complex, varied workload
  • Ability to solve problems quickly and effectively
  • Strong communication, negotiation and influencing skills across all levels
  • Awareness of internal and external customer needs
  • Ability to look at the bigger picture when deciding best course of action
  • Process and procedure orientated
  • Professionalism and discretion
  • Active listening skills
  • Decision-making
  • Commercial awareness

Deadline for applications: Tuesday 5th January 2021.


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