Job Description

Brook Street is delighted to be working with our West Belfast care home client to recruit a new and permanent Finance Administrator for an immediate start

Responsibilities

* Provide administrative support to the Home Manager and the Management Team as and when requested/required.
* Undertake Finance and Human Resource administration on a routine basis ensuring deadlines for reporting are met.
* Undertake all activities always ensuring confidentiality
* Take part in any associated training activities to maintain the skills and knowledge to carry out your role in an effective and safe manner.
* Ensure that all manual and computerised records are maintained, legible and accurate.
* Ensure that all correspondence and reports, including general clerical duties, typing, and photocopying are carried out in an accurate and timely manner.
* Implement systems to collate accurate information as requested by the Management Team.
* Welcome relatives and visitors, treating them with respect and acting upon their requests in a timely manner.
* Answer the telephone promptly in a polite and friendly manner and take messages and ensure that they are recorded and passed onto the relevant person in a timely manner.
* Ensure that all records are filed in their correct location and are accessible as and when required.
* Ensure the completion of weekly/monthly staff attendance records are maintained, are accurate and sent to payroll for processing.
* Ensure you maintain your knowledge and understanding of the payroll manual.
* Complete admission/discharge of bed return forms.
* Produce and issue self-funded and local authority Resident Agreements in a timely manner.
* Open and distribute incoming post, and ensure the outgoing post is correctly addressed.
* Assist with the ordering of but not limited to stationery, food, and cleaning materials.
* Ensure that absence records are maintained and are up to date and to prepare any relevant information associated with absence.
* Ensure that all administration duties are carried out effectively, efficiently
* Ensure payslips are distributed to all staff.
* Manage residents` personal monies in accordance with Company Petty Cash & Amenities Policies.
* Assist and support other care home staff during mealtimes.
* Be committed to personal and professional development is maintained and ensure the required QCF training is met to carry out the role efficiently and effectively.

Essential Criteria:

* Previous experience in an administrative role and proficient with Microsoft Office Suite
* Cash Handling Finance Administration Human Resources Administration experience
* Knowledge of the Nursing Home Regulations (NI).
* Strong Written and Verbal communication.
* Strong organisational and attention to detail skills
* Able to work under pressure and to deadlines.

Salary will be 23k per annum - please send CV via the link

Please send CV via the link