Job Description

Brook Street is working with our Belfast client located on the Airport Road West to recruit a new Invoicing and Finance Administrator

The primary function of the role is to support the Credit Control team by managing the sales delivery documentation and manual invoicing processes, ensuring a high level of customer service is maintained.

The Invoicing and Finance Administrator has overall responsibility to check paperwork for completeness, prepare for data entry and ensure data is reconciled and accounted for correctly.

The role requires the ability to identify trends and to propose appropriate changes to processes and procedures as we look to streamline and continuously improve our processes.

The ideal person for this role will be keen to learn and develop within a progressive Credit Control team and have a demonstrable track record of having operated within the finance department of a vibrant organisation.

Job Responsibilities include:

As part of the Credit Control team, you will have responsibility for the following:

• Working closely with Stakeholders ensuring an excellent level of customer service is provided
• Manage all aspects of the sales delivery documentation including but not limited to: o Receive, process and input, in a timely manner, all cylinder gas sales delivery documentation received from the Dealer network
• Process downloaded sales delivery transactions from Dealer handhelds and ensure that this information is validated and checked before Business Central is updated
• Assist the team in all aspects of EDI processing and submission
• Assist the team in invoice/proof of delivery query resolution activities, with particular emphasis on our larger central billing accounts
• Ensure Pform requests are processed accurately and efficiently ensuring the correct VAT rates and information is recorded
• Process credit notes for clients
• General filing of all delivery documentation
• Process manual invoices, credit notes and remittance advices
• Process all Direct Debit Instructions onto Business Central
• Assist with streamlining and regularly reviewing best practice cash-office policies and procedures
• Assisting other members of the Credit Control team when required
• Provide a full support function for the finance department
• Other adhoc duties as required

Criteria:

• Possess a minimum of 2 - 3 years` experience in a similar role within a busy customer focused organisation ( in a finance department )
• Experience working in an environment handling large volumes of sales transactions
• Possess a high level of numeracy and accuracy along with good interpersonal and team working skills
• Clear understanding of what is required to deliver excellent customer service
• Strong working knowledge of Microsoft Office, particularly Excel. Experience of Business Central an advantage
• Strong communication and negotiation skills - Must be professional yet assertive when required
• Strong prioritising skills with the ability to take on challenges as opportunities to find a better way
• Ability to work well in a fast-paced environment and under pressure
• Tenacious self-starter, with excellent attention to detail and is not afraid to ask questions
• Proven track record at delivering results in a timely and professional manner
• Certificate in Finance or a Degree in Business Administration or equivalent is desirable but not essential

Salary will depend on background - circa £22- 23k per year

Please send CV via the apply link