Job Description

An exciting opportunity has arisen with a chemical distribution company that has been established as a major player in the market for over 50 years. A Mix of finance and office management we are looking for strong candidates immediately and are happy to be flexible for the right talent.

Job Title: Finance /Office Manager

Job Purpose:

Maintaining financial records, preparing tax returns, and overseeing the financial health of the company. Preparing financial statements for review by the company's accountants.

Running and managing a busy administrative office and supporting warehouse, operations, sales, lab services and the MD.

Import/Export managing and controlling all movement of goods and shipping into and out of The EU and the UK.

Job Duties:

Finance

• Recording financial transactions
• Handling accounts payable and receivable
• Completing tax forms
• Managing profit and loss statements and balance sheets
• Paying regular bills for the company
• Maintaining company ledgers
• Invoicing deliveries and paying vendors for their goods and services
• Credit approvals and credit and debtor's control and management
• Preparing purchase orders in accordance with requests for materials
• Researching and complying with National and local requirements as they pertain to the company's operations and financial activities
• Recording cash receipts and handling bank deposits
• Maintaining petty cash
• Keeping an annual company budget
• VAT and VAT deferment accounts, returns and HMRC reconciliation's
• Handling subsidiary accounts.
• Preparing information for auditors
• Additional finance duties as designated by management

Office Management

• Liaising/supporting sales people regarding all aspects of sales arrangements
• Liaising with supplier's and agents regarding imports
• Document's preparation/checks relating to all imports and exports
• Preparation and submission of custom's documents at Chamber of commerce
• Dealing with import/export transport arrangements for full containers (imports to UK, EU and worldwide)
• Stock management and control in conjunction with warehouse and operations
• Payroll preparation and HR management

• Overseeing internal audits for ISO 90001/140001
• Co-ordinating with Lab on test results and product acceptance or failures.
• Marketing preparations for exhibitions/travel bookings/ hotels, flights etc
• Providing administrative and clerical support as needed
• Maintaining office supplies keeping an inventory and ordering new supplies
• Filing historical records and retrieving necessary documents as needed
• Additional administration duties as designated by management

Skills and Qualifications:

Associate's Degree in Business Administration or Accounting, Work Experience, Knowledge of Accounting Principles, Organisation, Timeliness, Attention to Detail, Business Management Experience, Knowledge of Accounting Software, Data Entry Skills, Thoroughness, Confidentiality, Analysing Information, Problem Solving, Clerical Skills, Multitasking, Ability to Operate Basic Office Equipment, Interpersonal and Customer Service Skills, Knowledge of Regulatory Requirements, Professionalism, Notary Public a Plus

QuickBooks Premium Experience desirable,

Import/Export related experience essential