Job Description

I am recruiting for an experienced Administrative Officer covering general admin, finance and HR for a University based on the outskirts of Birmingham, they are offering a salary of circa £22500.

THE ROLE
This is a very varied administration role where you need to be familiar with HR, finance and general administration. You will help support a variety of departments across a number of campuses to help ensure the smooth running of the University.

TYPICAL DAILY JOB DUTIES - WHAT WILL YOU BE RESPONSIBLE FOR?
- Serve as the Secretary to key departmental and Centre meetings, including the taking and distribution of accurate meeting minutes and action points
- Oversee the campus calendar, ensuring all timetabled classes, departmental meetings, events, annual leave etc. are accurately tracked
- Oversee the stationary and supplies ordering system for
- Respond promptly to routine enquiries and requests for information
- Reconcile statement for all credit card holders of the Birmingham Campus, including archiving invoices in the appropriate central system
- Raise purchase orders for goods and services
- Process invoices for payment ensuring the timely and accurate payment for all suppliers and service providers
- Receive, confirm and process for payment timesheets for all hourly paid members of staff
- Coordinate accurate records of sickness absence for all members staff
- Support the Induction of new members of staff
- Ensure new starters have access to appropriate systems
- Complete the logging of identification and right to work documents with the Central HR team for all new starters
- Support senior management in the tracking and scheduling of annual HR processes including probation reviews, annual staff reviews and the academic appraisal process
- Monitor and ensure the timely issue of documentation including new or updated contracts of employment to all Birmingham-based staff, in close liaison with central HR

PERSON SPECIFICATION
- Comfortable in completing a DBS security check
- Previous experience in providing high quality administrative support
- Previous experience of finance administration
- Previous experience of HR administration would be ideal
- Ability to demonstrate effective organisational skills
- Good interpersonal and communication skills with the ability to communicate effectively at all levels
- Ability to apply attention to detail
- Self-motivated with the ability to work unsupervised
- Demonstrate respect for a diverse range of people and recognise the importance of building sound working relationships
- IT literate, possessing knowledge of Microsoft Office packages

***PLEASE ONLY APPLY IF YOU MATCH THE PERSON SPECIFICATION AND ARE ABLE TO DEMONSTRATE THIS VIA YOUR CV AND AN INTERVIEW***

PACKAGE AND BENEFITS
- Circa £22500 salary
- Monday-Friday 37 hour working week
- Early finish on a Friday
- 28 days annual leave per year, pro rata (plus 8 bank holidays & 4 additional closure days)
- Attractive pension

DOES THIS SOUND LIKE YOU?

Please send your cv and call Adam or Charlie on 0121 643 6954

***If you have not received a response within 48 hours, unfortunately your cv has not been selected on this occasion***