HR and Finance Administration Manager
Temporary for 8 weeks with a view to becoming permanent
My client is looking for an experienced manager to cover three sites across Preston. The base will be flexible dependent on the successful candidates home address but you must be expected to visit the other sites on an ad hoc basis. The post holder will undertake and/or supervise the full range of administrative tasks required for the effective running of the services across all aspects of the offices lifecycle ensuring timely, accurate and compliant completion of all administrative tasks.
oEnsure the timely and accurate preparation, collating and editing of reports in accordance with relevant deadlines.
oPrepare for and attend meetings as necessary ensuring all relevant documents are available and that accurate minutes/notes are taken.
oManage the use of relevant pupil and behaviour databases, keeping records up to date and accurate.
oSupport managers and central finance team in finance processes including: using system for purchase orders, adhering to authorisation limits and manual PO processes; petty cash administration and reconciliation; credit card reconciliation; pupil premium reconciliation; collection of monies
oAssist the central finance with information for board reports and forecasts and budgets on-going forecasting
oApply a robust recruitment process in line with safer recruitment requirements and company policies and procedures including:
Liaising with central Recruitment for the placing adverts provided by managers and/or central HR team both internally & externally
oUndertake a candidate focused and compliant onboarding process for all new employees which is in line with safer recruitment and company policies and processes including undertaking all recruitment and pre-employment checks i.e. references, DBS etc.
oProcess starter and leaver administration liaising with colleagues as appropriate as well as processing "during employment" processes such as positive attendance administration, maternity/paternity/adoption and other forms of leave, changes to terms and conditions etc.
oMonitor probation process of new starters and remind managers of timescales. Keep well maintained and up to date HR/personnel files and other employee records, tables and lists on a regular basis including HR database and provide reports as required
oProduce regular management reports using systems and hard copy information to support management and engagement activities such as attendance, labour turnover, starter and leavers.
oEnsure that all systems and paperwork comply with compliance, regulatory and legal requirements.
oHave an understanding of PAYE, SSP, SMP and pensions. Answer onsite queries
oEnsure accurate recording of absence and other data required for payroll reporting and provide this to relevant central colleagues on time for monthly processing and be able to answer any queries as needed.
Knowledge, Skills and Experience
o Demonstrable experience of working in administrative roles ideally to include HR/finance experience and/or within an education or care environment.
o Computer literacy - essential packages are Excel, Word, Outlook, and Powerpoint with the ability to use quickly gain competence in a range of databases once trained
o Organised, good time management.
o Ability to manage own time to deal with multiple tasks.
o High levels of interpersonal ability with excellent written and verbal communication
Please call 01772 400106 to discuss this role further, alternatively, if you wish to apply please email your CV