Brook Street Inverness are now seeking an experienced HR Coordinator. The candidate will be working closely with the Head of HR and other Senior Management to ensure the delivery of a professional, proactive, efficient and high-quality people-focussed HR service to the organisation. This is an exciting position that will offer the chosen candidate personal development and further career opportunities.
Provide reliable and efficient HR administrative and coordination support, ensuring timescales are met and support is given in an efficient and people focused manner.
o Processing employee changes, including preparing correspondence and updating the HR system. This comprises areas such as the onboarding and leaver processes, probation, payroll, changes to employee's terms and conditions.
o Managing the HR desk to ensure all queries are responded to in a timely and efficient manner
o Maintaining the HR information system; creating new user logins and ensuring all data is kept up to date and accurately maintained so the system can provide correct point in time information o Preparing regular and ad hoc reports which provide accurate and consistent insight into people metrics
o Proactively review electronic filing, ensuring documents and files are kept up-to-date, GDPR compliant and are easily identified on the shared drive and archived when appropriate
o Supporting with payroll, benefits and pensions administrative tasks - including payslip e-mail resets, collation of new joiner information, liaison of pensions clinics, benefits renewal campaign support
o Supporting the wider HR team on annual organisation wide activities (e.g. Performance development reviews, employee opinion survey and salary review)
o Developing and improving HR processes to ensure we are able to provide an excellent standard of HR support. This will include working with the Head of HR Services to develop the HR system
o Proactively collaborating with the HR Director team to develop and implement changes to working practices which ensure an improved and smooth running of the HR function and its customer service
o In addition to the responsibilities listed above, the job holder may be required to perform other duties from time to time.
KNOWLEDGE & EXPERIENCE
What an individual must know or understand to be able to fulfil the role's requirements
o Previous HR experience
o Very strong organisational skills
o Good standard of IT knowledge, Word and PowerPoint, Excel
o Must be fully aware of the sensitivity and confidentiality of the function and act upon it.
o Collaborative - Listening, seeking views and sharing information; constructively challenging when appropriate
o Taking ownership - Ensuring delivery and holding others to account; can influence, irrespective of hierarchy
o Agile - Proactive and responsive to provide a strong service; responding positively to shifting priorities
o Commercial - Awareness of the wider business environment
o Innovative - Exploring, sharing and integrating best practice; generating new ideas and challenging a mind-set of "what we've always done"
o Analytical - gathering information and using logic to analyse, problem solve, evaluate risk and make decisions
If you wish to apply, then please contact Victoria MacDonald on 01463729213 or email your CV