We are looking for a strong Administrator with experience in HR and Recruitment.
The role is to start ASAP. If you have Payroll experience - even better but full training will be given on this!
The role will be predominately be; HR admin and Internal Recruitment so understanding of these processes is really important. You should have really good IT skills and attention to detail.
This role is a crucial role within the business as this person with be the backbone for the hub and for all the senior management team so isn't for the fainthearted! You will be doing admin, payroll, reporting writing or talking to residents so need to be able to prioritize and delegate where possible to achieve your goals.
You will need to undergo 5 years referencing and enhanced DBS as it's within a care home setting.
Hours are flexible 40 a week, 8-4 or 9-5pm
Salary up to £28k
To be responsible for the smooth and efficient management of all administrative duties within the home. To be responsible for the efficient local operation of administration and financial systems
oEducated to GCSE level or equivalent in English and Mathematics
oExperience working within an administrator position
oExperience of working in a team
oExperience of working in a care home
oFinancial knowledge of petty cash
Skills & Knowledge
oAdvanced knowledge of MS office suite - Outlook, Word, Excel, PowerPoint and internet explorer
oExcellent communication skills, verbal and written
oStrong people and task management skills
oExcellent negotiating and influencing skills
oCommitment to maintain high standards of work
oExperience of credit control/debt management
oRecording all new employee/volunteer and service provider information onto Caresys to ensure compliance, including references, DBS, qualifications and other paperwork prior to commencement
oCompleting/Reconciling all purchase orders accurately and within budget and ensuring that sent CS promptly to facilitate payment
oMaintaining records of all orders and invoices submitted for reconciliation and payment to Central Support Office
oResponsible for the line management of the reception team including effective delegation of appropriate administration duties, appraisals and training.
oProduction of weekly and monthly management reports
oMaintaining continual personal development by attending and completing all training and qualifications (statutory, mandatory and developmental).
oMaintaining the Health and Safety of self and others within the care home, reporting and recording any accidents or incidents or near misses.
oWorking within the Company's policies, procedures and guidelines, in compliance with regulatory and legislative frameworks and in accordance with the Hallmark Care Homes Charter and Vision.
oMethodical, organised, reliable and punctual
oAbility to prioritise workload and adhere to strict deadlines on a weekly and monthly basis.
oAbility to maintain confidentiality and work with confidential materials.
oAbility to effectively build rapport with a diverse range of people
oAbility to work as part of a team
oInitiative and self motivation.
oAbility to effectively adapt to change
oFlexible approach to working hours and able to travel to other homes for training and support
oTo be accountable to the General Manager for all aspects of the residents' administration system including admission, billing, discharge and all aspects of local financial administration including basic credit control.
oTo record and safeguard monies held by the company on behalf of residents or any other funds held or raised by the care home.