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Invoices And Expenses Inputter

Job Description

Brook Street (UK) Ltd are delighted to be recruiting Invoices and Expenses Inputter's for our leading Public Sector client Education Authority Northern Ireland located in Armagh.

This role will be starting immediately and is expected to last several months. Most roles across Northern Ireland, we have placed candidates into with The Education Authority Northern Ireland have been extended beyond the original timeframe, some of our candidates have secured promotions within the organisation, and others have been successful in securing fixed-term contracts directly with our client.

As Invoices and Expenses Inputter, you will perform effective administrative duties for the daily functional and operational staff within the Accounts Payable department. You will be responsible for the weekly processing of Payments, on a computerised system, in respect of all non-salary expenditure.
You will be proficient in MS Packages such as Excel, Outlook, and Word.

You will be confident in the daily use of spreadsheets and databases and will conduct calculations, word processing duties and financial reports as necessary.
The Temporary Worker will provide administrative support. This will include but not be limited to the following: Supervision of administrative staff in the section including the management and allocation of duties within the Accounts Payable department.
He or she will follow set procedures and will exercise some independent judgement in carrying out instructions, under general supervision.

-Ensuring that all invoices are properly authorised.
-Ensuring that invoices are properly coded.
-Adding supplier codes/cost codes and batching all invoices.
-Input of batches to Oracle via computer and authorisation of same.
-Checking and amending any incorrect batches.
-Preparation, coding and processing all travel claims.
-Processing of all payments to Sub-contractors
-Creating and amending supplier master file records.
-Identifying new Suppliers for creation.
-Providing an Accounts Section contact for specific schools, budget holders or suppliers
-Answering queries from Suppliers, Schools and Budget holders by email and by phone.
-Assisting Team Leader with statistical returns
-Weekly filing and sorting/distributing office mail.
-Any other duties required by the Accounts Officer.

Typical qualifications and experience:

- NVQ Business Administration level 1 (or suitable administrative experience)

- Administrative experience with a good knowledge of and experience in using Microsoft Office Suite

- Good communication skills, both oral and written

-Full training and induction
-Work with a leading Public Sector Organisation that promotes diversity and inclusiveness
-Contribute positively to Education Authority NI's values and mission statement
-The opportunity (however not guaranteed) to apply for internal roles
-Competitive rates of pay
-Accrue holiday hours as you work
-Brook Street (UK) Ltd back-office support and mentoring

The rate of pay is £10.29 per hour, the hours of work are 0900-1700 Monday to Friday.

If you would like to apply for this role, please call Melissa at Brook Street (UK) Ltd on 028 90 881100 or email your CV via the `Apply` link.


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