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Junior PA/Executive Admin

  • Location:

    Andover

  • Sector:

    Admin & Secretarial

  • Job type:

    Temporary

  • Salary:

    Up to £14.71 per hour

  • Contact:

    Eileen

  • Contact email:

    [email protected]

  • Job ref:

    HU3657_1718186687

  • Published:

    about 1 month ago

  • Duration:

    9 months

  • Expiry date:

    12/07/2024

  • Startdate:

    Vetting pending

Job Description

Brook Street is thrilled to present a fantastic opportunity to work for the Ministry of Defence. A full-time position as Junior Executive Officer has become available in the Ministry of Defence, working under a Brigadier. This role is ideal for someone looking to support senior leadership while developing their administrative and organisational skills within a dynamic and essential government department.

Main Purpose of the Job: The Junior Executive Officer will provide comprehensive administrative support to the Director, ensuring the smooth operation of daily tasks and facilitating the Director's strategic initiatives. This supportive role requires someone who can manage complex diaries, handle administrative tasks, and communicate effectively both in writing and orally. The role demands the ability to work independently and use initiative to resolve issues proactively.

Main Duties and Responsibilities:

  • Manage the Director's diary, scheduling appointments and coordinating meetings to ensure optimal use of time.
  • Handle administrative tasks including information management, email correspondence, and document preparation using Microsoft Office Suite.
  • Maintain the Director's calendar, coordinating with internal and external stakeholders to organise events and meetings.
  • Communicate effectively with a variety of contacts, both within the Ministry and externally, ensuring the Director is kept informed of relevant issues.
  • Provide logistical support for events and meetings, including preparation of materials and booking of venues.
  • Assist with the planning and execution of moderately complex administrative projects.
  • Ensure all documentation and records are maintained accurately and securely.
  • Serve as the first point of contact for the Director, addressing queries and directing them as appropriate.
  • Provide support during the Director's absence, ensuring continuity of operations.

Essential Qualifications, Skills, and Experience:

  • Ability to work effectively within a small team and the wider Ministry of Defence.
  • High level of honesty and integrity.
  • Flexibility, excellent organisational skills, and time management abilities.
  • Strong interpersonal skills to build and maintain effective working relationships.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
  • Excellent written and oral communication skills.
  • Ability to take initiative and work independently when necessary.

Desirable Qualifications, Skills, and Experience:

  • Knowledge of the UK Armed Forces and Defence would be advantageous
  • Experience in event management.
  • Familiarity with UK culture and governmental operations.

Job Details:

  • Hourly Rate: £14.71 per hour.
  • Working Hours: Full-time, 09:00-17:30.
  • Location: Amport House, Amport, Andover, SP11 8BG
  • Working Arrangement: Hybrid role with at least 60% on-site presence. Full on-site attendance required during the training period.

This position offers a unique opportunity to support senior Defence leadership and contribute to the strategic goals of the Ministry of Defence. If you are organised, proactive, and looking to build a career within a vital government department, we encourage you to apply.

The position is subject to an Enhanced DBS check and 3 year's referencing.

ABOUT US

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

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