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Legal Personal Assistant - Commercial Real Estate

  • Location:

    Edinburgh, Scotland

  • Sector:

    Legal

  • Job type:

    Permanent

  • Salary:

    Negotiable

  • Contact:

    Victoria

  • Contact email:

    [email protected]

  • Job ref:

    INV/530629_1650551948

  • Published:

    about 1 month ago

  • Expiry date:

    2/06/2022

  • Startdate:

    09/05/22

Job Description


Brook Street are delighted to be working in partnership with a Legal Firm that has a strong and established history, supporting clients for almost 300 years. Our client is looking to appoint an experienced Legal PA specialising in Commercial Real Estate.

About the role:
The successful candidate will be based in their Edinburgh office providing proactive, high level support and delivering a highly professional service to ensure the effective and economic use of Fee Earner & Partner time. On offer is a wide range of staff benefits which include competitive salary, bonus scheme and personal development opportunities.

Main duties:
o Proactively manage Fee Earner diary and inbox including schedule of appointments, meetings and diary commitments
o Administration of meetings, both internally and externally, drafting agendas, collating and distributing papers for internal and external meetings
o Process and deal with correspondence including email and telephone calls, anticipating responses and drafting correspondence
o Liaise with clients, responding to emails, enquiries and telephone messages on behalf of Partner/ Fee Earner as appropriate
o Support Partner/ Fee Earner by conducting non-chargeable research as requested, produce presentations, executive summaries and newsletters
o Support in providing general administration including photocopying, typing and liaising with admin teams to ensure files are available as required
o Arrange events and book hospitality, meeting and greeting clients where appropriate and providing concierge service to clients on behalf of Fee Earner
o Digital dictation

The ideal candidate:
o Experience providing PA support to a corporate legal team
o Experience within Real Estate (preferred) Residential Conveyancing experience will be considered
o A good communicator with the ability to communicate at all levels and manage stakeholders effectively.
o Experience of digital dictation systems to a competent level.
o Knowledge of Land Registry procedures
o Highly organised with excellent administrative skills
o Demonstrates attention to detail and shows concern for accuracy and quality of work produced o Motivated, self-starter with the ability to work on own initiative and ability to manage and prioritise own workload.
o Ability to work in a fast-paced environment and work to tight deadlines
o Hardworking, flexible and adaptable in their approach.
o Demonstrable experience and working knowledge of Microsoft Office applications particularly Word, Excel and Outlook.

To apply for the role or discuss further please contact Victoria Riggs Macdonald on 01463729213 or send your CV

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