Job Description

A well-known law firm is looking for a legal secretary to provide administrative support to the Real Estate team in the Buckingham office.

The role:
Deal with confidential and sensitive information accordingly
Liaise with colleagues, clients and other third parties in a courteous and professional manner
Support solicitors in important client and matter inception procedures, to include conflict and money laundering checks
Support solicitors on typing agreements and documents of varying length, by way of dictation and copy typing, accuracy is important
Organising conference calls and sharing call details with attendees
Assist fee earners in the management of their diaries, including client facing and business development commitments and the scheduling of meetings
Make hotel and travel arrangements for fee earners, including making the necessary bookings using Capita or similar systems
Support the team in important file audit processes through diarising file audits and maintaining support paperwork and follow up actions
" Maintain client contacts in the solicitors' databases, and their linkage with the firm's database
" Support on the billing and credit control process, often forming links with your counterpart within the client, and following client payment processes, as well as firm billing processes
" Take an active part in regular and ad hoc meetings regarding workloads, projects etc and to receive, promote and discuss issues and new ideas
" Assist on office and team marketing or training events, as required from time to time
" Photocopy, small volumes to accompany correspondence and where necessary high priority documents regardless of size
" Filing physical and electronic correspondence for solicitors
" Fax, scan, courier documents as required
" Review stationery supplies held locally and restock from time to time as appropriate
" Special projects as required from time to time
" Carrying out Land Registry searches as required
" Upload Land Registry documents and plans
" Organise and meet and greet early morning events/breakfast meetings
" Process expenses for fee earners
The person specification
" Strong sense of confidentiality
" Conscientious and self-motivated, with a positive attitude to work
" Good planning and organisation skills
" Accuracy and good attention to detail
" Good communication skills - professional and courteous manner with clients and colleagues
" Good team working skills
" Good time and project management skills
" Educated to GCSE level (or equivalent) - must have minimum Grade C for Maths and English
" Able to attend work on a daily basis, and flexible with regard to working additional hours when necessary
" Smart appearance
" Excellent IT skills and ability to use office equipment and technology
" Office Administration experience
" Experience within a professional services environment (preferable)
Please call Justin Stevens now on 01189 553280 for an immediate interview.