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Medical Secretary

  • Location:

    West End, London

  • Sector:

    Admin & Secretarial, Medical and Healthcare

  • Job type:


  • Salary:

    £26000 - £27000 per annum + excellent working environment

  • Contact:


  • Contact email:

  • Job ref:


  • Published:

    11 months ago

  • Expiry date:


  • Startdate:


Job Description

Medical Secretary - Top Private Harley Street GP - £27,000

My client, a top private GP practice based on Harley Street are looking for someone to join their team on a permanent basis. The position will require a flexible attitude and willingness to learn and we are particularly looking for someone with a keen eye for detail.

Key Secretarial responsibilities will include:
- Liaising with external typing service
- In the minority of urgent cases, personally typing doctors` dictation files
- Formatting and proofreading the typed letters into the patient management system templates
- Printing and preparing letters, attachments and envelopes for posting, pending the doctor`s signature
- Maintaining the schedule for contacting patients with reminders regarding uncompleted tests that had been recommended by a doctor
- Ensuring all results are dealt with by the corresponding doctor and that all letters are turned around efficiently and in a timely manner

Administrative tasks may also include, but are not limited to, the following responsibilities which are shared with other staff:
- Answering the phone.
- Booking appointments and practice diary management
- Sending confirmation of appointment emails
- Greeting patients and taking payments
- Chasing results/correspondence from specialists/medical labs
- Contacting patients with results when instructed by the doctor
- Assisting patients/doctors with sourcing consultant appointments and liaising with consultants` secretaries to facilitate the referral pathway
- Managing patient requests for repeat prescriptions
- Management of electronic patient records including registration of new patients
- Addressing any IT problems via the IT support company
- Stock checks/reordering of stationery, medical supplies and vaccines
- Scanning and distribution of incoming patient correspondence
- Booking couriers
- Occasional special projects such as: flu recall, practice questionnaire, market research etc
- Some invoicing patients (and possibly chasing unpaid invoices)

The ideal candidate will have:
- A background as a Medical Secretary within a private clinic
- Working knowledge of copy typing/audio typing
- An organised and motivated work attitude
- A mature and discreet personality

Location: West end
Hours: Monday to Friday 8am-5pm or 9am-6pm
Salary: £27,000

Please apply now for consideration if you fit the above profile and we will be in touch to discuss your application further.


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