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Medical Secretary

Job Description

I am recruiting for a temporary Medical Secretary on a long term basis for a client within the Healthcare Sector based in Bloxwich, Walsall.

Hours: Monday - Friday 9am-5pm
Location: Bloxwich, Walsall
Pay: £10.29 per hour


To provide an efficient and comprehensive secretarial and administrative service to the Consultants' and the multi-disciplinary team. To provide "first point of contact" for the CAMHS service to service users, their carers and other agencies. The post holder will be expected to organise the workload with the Consultant and co-ordinate activities with other medical secretaries to ensure that an efficient service is provided. It is essential that the post holder should exercise initiative commensurate with this role in the management of all administrative procedures and vital that confidentiality is maintained at all times.


  • To provide a full secretarial service that reflects the particular needs of individual Consultants and Clinicians including transcription of tapes and the composition of routine letters.
  • To ensure that all referral letters and other correspondence are brought to the attention of Consultants and Clinicians without delay, in the absence of medical staff, to initiate action on correspondence in urgent situations.
  • Responsibility for the administering of waiting lists producing up to date statistics, the efficient turnover of waiting list clients from first point of contact, referral to first appointment and bring forward any urgent cases for the teams action.
  • The total responsibility of administering all referrals to the CAMHS Consultant and Clinicians from receipt to allocation and discharge.
  • Responsibility of pending list for Consultant and Clinicians and chasing referrals with members of multi-disciplinary teams, informing teams of present situation regarding numbers waiting and waiting times.
  • Total responsibility for all client files active and discharging of same including the archiving of all records where appropriate, maintenance of all files adhering to all Trust policies and procedures.
  • To ensure that the service functions effectively by prioritising workload, providing cover for colleagues and liaising with consultants and the team appropriately.
  • Establishing good levels of communication and liaison with the other secretaries, Office Manager, medical and other colleagues.
  • Escalating any identified issues to the Office Manager as required.
  • Ensure that all new patient referrals are accurately updated, following all the guidelines set by the Trust, inputting data onto computerised systems as necessary.
  • Deliver and retrieve medical records.
  • General office duties including dealing with incoming and outgoing correspondence, filing and photocopying etc.
  • Attend meetings and taking minutes where requested.
  • Where appropriate, ensure that all outcomes are updated on the computer by stipulated deadline.
  • The ability and commitment to work as a team member and be able to adhere to strict deadlines.
  • Where appropriate, ordering and receipt of general office stationery and equipment.


  • It is essential that the candidate has a AMSPAR qualification
  • Excellent communication skills
  • Past working history within administration & secreterial
  • The ideal candidate will be able to give past working history examples to the main duties.



  • Longterm temporary contract
  • £10.29 per hour
  • 20 days holiday + 8 Bank holidays (pro rata)
  • Pension


Please send your CV and call Grace on 0121 643 6954/0121 480 8209.

***If you have not received a response within 48 hours, unfortunately your CV has not been selected on this occasion***


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