Job Description

My Client is looking for a strong administrator with minute taking abilities. The right candidate would be very pro active in helping out other members of staff when needed with the ability to carry on with their own duties.

This is a temporary to permanent role after a three month duration based in SE5, South East London.

Requirements:

• Providing office support including customer and employee support
• Excellent typing skills as you will be required to type up notes from meetings
• Keeping well-organised files and records of business activity
• Researching company data and archived reports
• Keeping computer databases up to date
• Interacting with clients either on the phone or in person
• Answering phones and connecting calls to the proper department
• Taking phone messages and passing them on
• Following up on business communications, billing, and ordering
• Chasing up actions from meetings
• Papers and updates are collected in a timely manor
• Sending faxes and emails
• Preparing documents by printing, copying, and binding
• Writing and editing company correspondence
• Collecting and sorting post
• Acting as a personal assistant to no more than four managers
• Scheduling appointments and events
• Ordering office stationery and other supplies
• Preparing meeting rooms by setting up chairs and getting refreshments
• Participating in office meetings and taking meeting minutes
• Giving feedback on office efficiency and suggesting possible improvements
• Being ready for any other administrative tasks that are required

Candidates must have:

• Excellent communication skills, both written and verbal
• Ability to work under pressure and to tight deadlines
• Excellent attention to detail and accuracy
• Good organisation and time management skills
• Ability to prioritise
• Ability to adapt to changing situations
• Excellent customer/client service skills
• Good understanding of Microsoft Office

You will be assisting up to four managers at one time so the ability to multitask is necessary, someone who can think on their feet at all times.