Job Title: Band 3 Administrative Support-PART TIME-18.5 hours a week
Location: 223-237 Borough High Street, London, SE1 1JD, United Kingdom
Pay: £13.54 per hour
Booking Number: 390009
Contract End: 16th June 2025 (with potential to extend, but not guaranteed)

Job Description:

our client is seeking a proactive and organized Band 3 Administrative Support professional to provide essential support to the Head of Function (HoF), Senior Operations Managers (SOSMs), and Business Manager (BM). The role involves various administrative responsibilities with a focus on diary management, meeting coordination, document preparation, and event organization.

Key Responsibilities:

• Diary Management & Meeting Coordination: Assist the HoF SOSMs and BM with scheduling and managing diaries, ensuring smooth operation of meetings.
• Document Preparation & Collation: Prepare and organize documentation for meetings, including agendas and minutes. Maintain registers and ensure the accuracy of records.
• Meeting Support: Coordinate and support meetings by preparing materials, recording minutes, and tracking actions to ensure follow-through.
• Event Management: Assist in organizing and coordinating events with stakeholders and senior members of staff.
• Training & Development Support: Contribute to the planning and execution of training and development activities.
• Confidentiality & Security: Ensure the confidentiality and security of documents, both written and electronically stored, in compliance with the Data Protection Act and Information Security Policies.
• Professional Development: Take responsibility for own professional development and demonstrate civil service values in everyday duties.

Key Skills & Experience:

• Strong IT skills, including proficiency in Microsoft Word, Excel, Outlook, and PowerPoint (or equivalent tools).
• Excellent organizational and communication skills, with the ability to prioritize tasks effectively and work at pace.
• Experience in preparing documents, taking minutes, and organizing meetings.
• Ability to manage sensitive and confidential information in line with legal and organizational requirements.
• Strong interpersonal skills with the ability to interact with senior staff and external stakeholders.
• Demonstrate core civil service values: effective decision-making, teamwork, delivering at pace, and adapting to change.

Working Hours:

• PART TIME ROLE-18.5 hours a week
• Office-based role

Contract:

• Fixed-term contract until 16th June 2025, with the potential for extension (extension not guaranteed)

If you are interested in this role and meet the required qualifications, please send your CV

This Job Description outlines the key duties and requirements of the position. It is not exhaustive, and other duties may be assigned as needed based on the department's priorities.