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NPS Front Desk Administrator

Job Description

Brook Street Ltd are pleased to announce a readily available position within the National Probation Service in Havant and Fareham. This role is based in a full-time, on-site temporary contract, Monday-Friday at an hourly rate of £10.42 p/h.

You'll play a crucial role in providing essential support in both Havant and Fareham Probation offices, ensuring smooth operations and excellent service delivery.

Job Overview:

  • Variety of Tasks: From managing a bustling reception desk to updating offender records and assisting with ad-hoc administrative tasks, no two days will be the same in this role.
  • Supportive Environment: Work under general supervision while exercising independent judgment, giving you the autonomy to excel while having the support you need.
  • Opportunity for Growth: Gain valuable experience in a professional office setting and potentially extend your contract beyond the initial duration.

Key Responsibilities:

  • Front Desk Management: Be the welcoming face of the offices, answering calls, signing in visitors, and ensuring a positive experience for all.
  • Administrative Support: Assist probation practitioners and managers with various tasks, including scanning documents, updating offender records, and handling ad-hoc administrative duties.
  • Efficient Operations: Maintain office efficiency by reporting maintenance jobs, adhering to health and safety protocols, and ensuring smooth day-to-day operations.

Requirements:

  • Tech Savvy: Proficient in Microsoft Office suite, with the ability to adapt to various software and systems.
  • Effective Communication: Strong verbal and written communication skills are essential for interacting with colleagues, visitors, and agency representatives.
  • Organisation and Time Management: Ability to multitask, prioritise tasks, and work efficiently to meet deadlines in a fast-paced environment.
  • Customer Service Experience: Previous experience in a customer-facing role is desirable, demonstrating your ability to engage with diverse stakeholders effectively.

Pay Rate: £10.42 p/h

Schedule: Monday to Friday - 09:00-17:00, Occasional evenings and some Saturday mornings- on rota basis

Duration: until the end of March with the possibility of extension

Location: Havant Probation Office, Court House, Havant, PO9 2AS and Fareham Probation Office, Civic Offices, Fareham, PO16 7AZ

*The offered candidate is subject to a SC, basic DBS and 3 years activity check

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

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