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Office Administrator

  • Location:

    Glasgow, Scotland

  • Sector:

    Admin & Secretarial

  • Job type:

    Permanent

  • Salary:

    £20000 - £25000 per annum

  • Contact:

    Angela

  • Contact email:

    inverness@brookstreet.co.uk

  • Job ref:

    INV/530395_1628523981

  • Published:

    2 months ago

  • Expiry date:

    19/08/2021

  • Startdate:

    06/08/21

Job Description

Office Administrator - Based in Glasgow City Centre
This role is office based - £20-25k (based on experience)

The Role
To perform general office support duties for the Scotland office

Key Deliverables
Sort and distribute post, deliveries sort all mail for outgoing delivery
Deal with telephone calls, transfer to appropriate person, manage all vm messages
order stationery supplies
liaise with suppliers, stamping and logging invoices
manage post
receive visitors, manage meeting room
ensure that the office is manned at all times during office hours
provide day-to-day support for the managers based in the office, including diary management
arrange meetings and take minutes
deal with general tenant and stall holder enquiries, passing the information to the managers
arrange meetings and take minutes (experience in taking minutes)
deal with general tenancy and stall holder enquiries, passing the information to the Managers or Real Estate Surveyors, as appropriate
Ensure all filing is up to date, documents are scanned etc
Assist in the production of letters/flyers and distribution to tenants as and when required
Ensure all filing is up to date, documents are scanned etc
Assist in the production of letters/flyers and distribution to tenants as and when required
Ensure the reception TV presentation is up to date and relevant for the day`s meetings
Maintain meeting room booking system
Ensure tidiness of reception, kitchen and meeting rooms at all times
Load/unload dishwashers and stock tea point with cups and glasses
Prepare drinks for client meetings where required
Assist with technical set up for presentations (including screens, sound, etc
Order lunches/refreshments for meetings
Maintain and update ordering system for various suppliers
Order new stocks of stationery and printer/toner cartridges
order kitchen supplies
Ensure print stations are stocked each day
Act as the main point for contact for all printer problems/queries, reporting to IT as necessary
Assist with printing and binding as required


To apply for this role, please send your cv or contact Angela at Brook Street on 01463 729213

Experience of real estate is preferred but not essential.

This office operates with a small team, in a fun, fast-paced environment and extremely.
If this appeals to you then please send your cv and covering application

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