Job Description

Office Administrator
Nairn
Part time role over 3 days (20 hours)

Office Administrator sought for a Nairn based business. The ideal candidate will be competent in prioritising and working with little supervision, over time will take on roles pro-actively. The office administrator will ensure the smooth running of the company`s office and contribute in driving sustainable growth to ultimately streamline the companies processes.
Responsibilities

Manage phone calls and correspondence (e-mail, letters, packages etc)
Sorting and filing documents
Manage agendas/travel arrangements/appointments etc for the upper management
Taking minutes in meetings
Communicate with clients and suppliers through telephone and email Liaising
with sub-contractors prior to their visit
Order stock for office supplies/workshop materials/uniform
Support bookkeeping procedures
You`ll be involved with the coordination and implementation of office procedures and will frequently have responsibility for specific projects and tasks
Create and update records and databases with personnel, materials, equipment and other data
Creating and maintaining various spreadsheets
General data entry and filing systems both manually and electronic
Support H&S consultant to ensure H&S regulations are kept up to date and any issues raised by consultant acted on by upper management
Working with the Team Managers to complete the employee life cycle (ie.recruiting, training and reviews)
Ensure all staff inductions and training in Health and Safety are up to date and audit compliant/work with H&S consultant on this
to organise and co-ordinate the training for the staff, ensuring individual training records are up to date and maintained
Assist colleagues whenever necessary
Ensuring compliance with data protection regulations
Ad hoc administrative duties

Requirements
Proven experience as an office administrator, office assistant or relevant role
Friendly, approachable and confident in dealing with staff at all levels
Ability to use own initiative to solve everyday issues
Polite and professional telephone manner
Outstanding communication and interpersonal skills
Familiarity with office management procedures and basic accounting
Excellent knowledge of MS Office and office management software
Qualifications in secretarial studies will be an advantage

To apply for this role in the first instance call Angela McBrearty at Brook Street or apply with full cv