Job Description

Job title: Office Administrator

Hours: Part-time, Permanent - working 18.75hrs in total (3 days preferably)

Location: Hull - office based

Salary: £19,133 - £21,454 pro rata depending on experience

We are looking for an ambitious, dynamic and proactive individual with a positive attitude and 'can do' mindset.

• Attend and participate in staff meetings as required.
• Liaise with other departments and other third parties as required.
• Liaise with operations managers where appropriate and requires regarding administrative systems within the project.
• Liaise with managers where appropriate and required regarding administration systems.
• Lead on Health and Safety Coordination to ensure statutory obligations in respect of health and safety, risk assessments, fire safety, COSHH and security are met.
• To assist in identifying improvements, developments and implementation of administration processes and systems.
• Assist as required in the development, implementation and monitoring of administrative systems and make recommendations to the Admin Development Coordinator.
• Place recruitment adverts for new vacancies, then go through application forms.
• Arrange interviews for shortlisted applicants, liaise with candidates regarding attendance and provide any other information as required.
• Where required, to produce and administer other recruitment paperwork
• To arrange meetings and take minutes
• Provide administrative support to but not limited to: Senior Management, HR and other Executive teams.
• To act in an efficient and polite manner with a wide range of internal and external providers/suppliers and re-direct enquiries and take messages where appropriate.
• Maintain confidentiality/a high standard of records and meet the requirements of the key performance indicators, providing reports as required.

Essential:

• Knowledge of Google workspace
• Knowledge of cloud-based systems
• Knowledge and understanding of Equality and diversity issues
• Knowledge of health and safety
• Experience of administering office and/or clerical systems
• Data inputting/processing

Education and Qualifications:

• NVQ level 2 in Business Administration or equivalent
• GCSE English and Maths or equivalent

Benefits:

• Generous 29 days holiday plus bank holiday (rising to 31 after 2 years' service and 34 after 5 years' service)
• Standard Pension Scheme
• Flexible working hours
• Life Assurance