Job Description

Office Coordinator
Coventry CV1
25 hours per week with flexible hours

Typically between 9-5 Monday-Friday but occasional evening or weekend work may be required
Temporary for approx. 3 months with permanent potential
£12.50 - £13.50ph depending on experience
Start date - 06/06

Duties:

• Organise meetings and events doing all the necessary admin including setting up online meetings or booking venues, and sending out meeting papers
• Manage diaries, scheduling and arranging meetings with external organisations
• To support volunteers who attend meetings on behalf of the department to ensure they have the information they need to take part and report back
• To act as the first point of contact dealing with email and phone enquiries from the public and external organisations - providing information to answer questions asked and sending written replies
• Various forms of data entry for example of survey findings, logs of client contacts and mailing lists in accordance with agreed policies and procedures
• To update website content, and produce newsletter and social media content as required working with other team members

About you:

Essential:

• A good level of administrative experience
• Experience of managing diaries and organising meetings
• Experience of answering the phone and emails from members of the public and providing information
• Experience of a range of data entry
• The ability to write clearly
• Ability to prioritise different tasks and meet deadlines
• A very good working knowledge of Microsoft Office

Desirable:

• Experience of volunteering or working with volunteers
• Use of Excel for data entry and reporting

Due to the nature of the role, the chosen candidate will have to agree to being DBS checked