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Office Services/Facilities assistant

  • Location:

    City of London, London

  • Sector:

    Admin & Secretarial

  • Job type:

    Permanent

  • Salary:

    £35000 - £36000 per annum

  • Contact:

    Fenchurch Street Branch

  • Contact email:

    [email protected]

  • Job ref:

    FENMTLC_1654549347

  • Published:

    24 days ago

  • Expiry date:

    18/07/2022

  • Startdate:

    01/07/2022

Job Description

Are you an experienced Office Facilities Assistant with corporate experience?

Working in a busy and professional working environment for one of our City Insurance clients, this role is one of a team of 3 managing the reception and facility needs of the business. The corporate nature of this client dictates that experience in a similar corporate environment is essential.

Reporting to the Office Services Manager and working with a full time Receptionist, your role is to provide a safe and comfortable working environment for their staff as well as to provide a 5-star service to all visitors.

For the 1st hour of the day you will cover reception in a traditional meet and greet role until the receptionist arrives to take over. You will then move onto the facilities role which includes daily post room duties, office checks on walkabouts, ordering stationery and office consumables, invoice processing, arranging contractors to fix/repair/maintenance tasks - air con, lighting, power etc. including maintaining accurate records of attendance and work completed.

There is a real opportunity to be involved in setting up new procedures and policies to make the department more efficient. Your input would be valued and any experience you may have had in this area is desirable.

You will also be arranging staff workstation assessments, manage paper archive records, manage the office security access system, dealing with lost passes, new passes and changes to access rights. Additionally you will assist with the recycling of paper and waste and ensure the cleaning is carried out to SLAs( you will assist in the management of an on site cleaner).

You will be expected to cover reception additionally on an ad hoc basis.

This is a role you can develop in and take on more responsibility.

If you have the corporate experience we are looking for and a happy to combine facilities with reception then please apply today.

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