Job Description

Brook Street (UK) Limited is delighted to be recruiting a permanent Office Administrator/ HR Administrator for our Belfast client.

The candidate hired will be working as part of the administration team to provide a first-class front of house service. Supporting the Personal Assistant and Human Resource function to ensure company policies and processes are followed and adhere to relevant legislation.

Duties:

FRONT OFFICE
Providing a front of house service for visitors to the business
Maintaining reception area to appropriate standard ie displaying publications, stationary etc.
Answering the main switchboard telephone line and diverting calls appropriately
Ensuring reception is open promptly and a professional warm welcome is offered
Liaising with all departments and security in accordance with the procedure for visitors to the company
Issue of security badges and any supporting

ADMINISTRATION
Providing general administration support to the Personal Assistant.
Assist Human Resources function with recruitment, record maintenance and clerical support.
Organise and provide refreshments as requested
Responsible for booking meeting rooms, taxi and catering.
Responsible for travel bookings with exception of Senior Management Team.
Responsible for sorting/distribution of company mail.
Assisting with dispatching and receipt of couriers.
Providing any further administration support required.
Covering for team members when required.

HUMAN RESOURCES
Assist Human Resources function with recruitment, record maintenance and clerical support
Recruitment - Scheduling of interviews (and any testing), compiling interview packs and supporting the HR Manager in responding to any recruitment queries
Completing employment checks including right to work checks.
Obtaining references.
Drafting offer letters and contracts. New/Exiting Employees
Liaising with procurement, IT and Finance to ensure new employees are fully equipped
Preparing all induction packs and paperwork
Scheduling and monitoring probation meetings.
Ensuring exiting procedures are followed and complete.
Scheduling and monitoring exit interviews.
Take notes and provide support with formal HR meetings and investigations.
Scheduling and monitoring annual performance reviews meetings.
HR Systems - Ensuring all HR data and information is accurately input to HR system and up to date.
Provide standard HR reports as required


CRITERIA
Excellent communication skills written and oral
Proficient with Microsoft Office Suite
Educated to GCSE level

If interested please send CV via the link