Back to Search Results

PA to Head of Local Policing

Job Description

Our Client is looking for a PA to join their team on a temporary assignment.

Main duties of this position, will be;

  • To produce, type and process letters, reports and other documentation, both general and confidential
  • To arrange meetings and functions, both internal and external, check availability of parties, arrange accommodation and hospitality as appropriate and issue reminders as necessary.
  • Facilitate meetings and events, both internal and external, formulating and distributing agendas and collating supporting papers, arrange hospitality, equipment, provide minute taking and prepare and circulate minutes and action sheets.
  • To ensure all paperwork/documents are available for attendance at meetings/functions/conferences, etc.
  • Receive, filter/redirect all incoming telephone calls ensuring that they are dealt with in a courteous, prompt and efficient manner and arrange appropriate action as necessary. To act as a point of contact as appropriate.
  • To open all incoming mail, evaluate and deal appropriately to ensure matters are dealt with promptly and efficiently and distribute all outgoing mail
  • Photocopy and circulate/distribute documents. Collate return reports and information, issue reminders to ensure deadlines are met.
  • Maintain filing system & record file routing and all other routine and general office duties.
  • Be in possession of RSA Word Processing Level 3 or equivalent experience in a similar role

Skills & Experience;

  • Ability to do Shorthand (min 70 wpm)
  • Ability to copy type
  • Proficient experience in minute taking
  • Previous secretarial experience and be able to touch type
  • Comprehensive experience with Microsoft Office packages including Word, Outlook and Excel
  • Effective organisational skills
  • Possess a professional telephone manner
  • Ability to prioritise work and work on own initiative with minimum supervision
  • Ability to work accurately with attention to detail
  • Ability to present processed documents in a professional way, using available software
  • Efficient interpersonal skills with the ability to communicate with people within and external to the Organisation
  • Demonstrates the values and behaviours set out in the force Staff Charter and expecting others to follow this example
  • Portrays a positive image of the Force and Service
  • Ability to work under pressure and to deadlines
  • Be discreate, impartial and reliable

Possess a full UK driving license as travel is required

£12.34 per hour

If you feel you have the necessary skills and experience for this role apply today!

W1siziisijiwmtgvmdyvmjivmtevmtyvmjivmtevy3rhcy1iyxitzmlndxjllmpwzyjdlfsiccisinrodw1iiiwimjawmhg3mjajil1d

Looking for a job? Register your CV now

REGISTER

Looking to recruit? Find the perfect hire

Upload Job

Want a career at Brook Street? Join our team

Join Now