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PA

  • Location:

    Plymouth, Devon

  • Sector:

    Admin & Secretarial

  • Job type:

    Temporary

  • Salary:

    £10.21 - £11.87 per hour

  • Contact:

    Safiya

  • Contact email:

    [email protected]

  • Job ref:

    HP5619_1649419051

  • Published:

    about 1 month ago

  • Expiry date:

    18/05/2022

  • Startdate:

    22/03/22 17:25:58

Job Description

Brook Street are recruiting a diary administrator for a government client based in Plymouth.
This is a temporary position until 01/07/2022 with the possibility of an extension.
This is a full time Mon-Fri role, 37 hours total.
Pay rate is £11.87
Key Duties include:

- Efficient maintenance of the Deputy Director or Head of Operational Function's diary ensuring that time management is optimised
- Acting as the first point of contact for the Deputy Director or Head of Operational Function, using initiative and responding to and/or directing queries to the relevant parties
- Acting as a screening point for the Deputy Director or Head of Operational Function's telephone calls, general correspondence and e-mails, highlighting priority work and responding to queries using an understanding of Probation service delivery and the partnership map
- Providing a full range of secretarial and administrative support and assistance to the Deputy Director or Head of Operational Function, producing a range of material from correspondence to complex confidential reports
- Developing and maintaining comprehensive and up-to-date electronic and manual filing systems which support the operational delivery of Probation services and are effective in storing and retrieving key data
- Support planning and finalising of agendas for meetings, overseeing co-ordination and distribution of paperwork
- Liaising directly with internal and external colleagues and partners to deal with enquiries and to co-ordinate appointments and engagements
- Keeping up to date with changes in key external partnerships which relate to Probation service delivery
- Dealing with highly sensitive issues, acting with diplomacy, and maintaining strict confidentiality at all times

Interested? Please apply now!

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