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Job Description

Contract Position: Brook Street is currently recruiting for a Personal Assistant for a contract position with our esteemed government client. The initial contract runs until September 30th, 2024.

Location: The role is based at Harwell Campus in Didcot. It's a hybrid role, with the expectation of working 2 days per week in the office.

Pay Rate: Starting pay rate is £12.74 per hour, rising to £13.15 after 12 weeks.

Job Description: The purpose of this position is to provide effective support to the Directors in discharging their leadership and management responsibilities, ensuring that the Agency meets its overall objectives. The role involves day-to-day office management, administration duties such as travel booking and management, in-box triage, responding to correspondence, and diary management.

Key Responsibilities:

  • Booking travel and accommodation for directors and accompanying travellers.
  • Prioritising meeting invitations and requests, managing their time efficiently.
  • Arranging meetings, booking meeting rooms, and sourcing suitable venues.
  • Providing logistical information for meetings, nationally and internationally.
  • Completing duties for successful meetings/events (e.g., catering, equipment arrangements).
  • Managing email correspondence, directing emails as appropriate.
  • Ensuring effective meeting administration (e.g., reminders, agendas).
  • Maintaining agency records and filing systems.
  • Diary management, preparing principals for upcoming commitments.
  • Handling miscellaneous tasks such as refunds, expenses, and post.

Skills Required:

  • Desirable: Previous PA experience, within or outside government.
  • Essential: Excellent communication skills.

If you're organised, detail-oriented, and ready to provide essential support to our government client, apply now!

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

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