PA (Personal Assistant) - NPS
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Location:
York
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Sector:
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Job type:
-
Salary:
£10.21 - £11.87 per hour
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Contact:
Leeds CL
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Contact email:
LeedsCL.branch@brookstreet.co.uk
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Job ref:
HO5735_1636979702
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Published:
over 2 years ago
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Expiry date:
27/12/2021
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Startdate:
ASAP
Job Description
Role: PA - NPS (York)
Location: Home working mainly and may only include one or 2 trips to York now and again, however rail will be granted for attendance from where the nearest office is for yourself
Salary: £10.21 per Hour, Rising to £11.87 after 12 weeks
Hours: Monday - Friday
Role Responsibilities:
- Manage Head of Corporate Service's Diary
- Supporting the Head of Corporate Services in meeting business requirements by supporting them to resolve conflicting demands in planning schedules
- Efficient maintenance of the Head of Corporate Services' diary ensuring that time management is optimised
- Acting as the first point of contact for the Head of Corporate Services, using initiative and responding to and/or directing queries to the relevant parties
- Acting as a screening point for the Head of Corporate Services' telephone calls, general correspondence and e-mails, highlighting priority work and responding to queries using an understanding of Probation service delivery and the partnership map
- Providing a full range of secretarial and administrative support and assistance to Head of Corporate Services, producing a range of material from correspondence to complex confidential reports
- Developing and maintaining comprehensive and up-to-date electronic and manual filing systems which support the operational delivery of Probation services and are effective in storing and retrieving key data
- Support planning and finalising of agendas for meetings, overseeing co-ordination and distribution of paperwork
- Taking minutes at senior management meetings and distributing to relevant parties
- Liaising directly with internal and external colleagues and partners to deal with enquiries and to co-ordinate appointments and engagements
- Contributing towards the organisation and coordination of large scale divisional events
- Coordination and collation of meetings for internal and external attendees, booking rooms, arranging refreshments, preparing material, greeting visitors etc
- Dealing with highly sensitive issues, acting with diplomacy and maintaining strict confidentiality at all times
- Arranging business travel and accommodation for the Deputy Director or Head of Operational Function
Skills and Experience:
- PA/Secretarial Experience
- Experience taking minutes
- Good attention to detail
- Good communication skills
- Able to use own initiative
- Microsoft packages experience
- Able to work in a fast paced environment
- Able to work to deadlines
If you feel like this is you please apply now!
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