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PA (Personal Assistant) - NPS

Job Description

Role: PA - NPS (York)

Location: Home working mainly and may only include one or 2 trips to York now and again, however rail will be granted for attendance from where the nearest office is for yourself

Salary: £10.21 per Hour, Rising to £11.87 after 12 weeks

Hours: Monday - Friday

Role Responsibilities:

  • Manage Head of Corporate Service's Diary
  • Supporting the Head of Corporate Services in meeting business requirements by supporting them to resolve conflicting demands in planning schedules
  • Efficient maintenance of the Head of Corporate Services' diary ensuring that time management is optimised
  • Acting as the first point of contact for the Head of Corporate Services, using initiative and responding to and/or directing queries to the relevant parties
  • Acting as a screening point for the Head of Corporate Services' telephone calls, general correspondence and e-mails, highlighting priority work and responding to queries using an understanding of Probation service delivery and the partnership map
  • Providing a full range of secretarial and administrative support and assistance to Head of Corporate Services, producing a range of material from correspondence to complex confidential reports
  • Developing and maintaining comprehensive and up-to-date electronic and manual filing systems which support the operational delivery of Probation services and are effective in storing and retrieving key data
  • Support planning and finalising of agendas for meetings, overseeing co-ordination and distribution of paperwork
  • Taking minutes at senior management meetings and distributing to relevant parties
  • Liaising directly with internal and external colleagues and partners to deal with enquiries and to co-ordinate appointments and engagements
  • Contributing towards the organisation and coordination of large scale divisional events
  • Coordination and collation of meetings for internal and external attendees, booking rooms, arranging refreshments, preparing material, greeting visitors etc
  • Dealing with highly sensitive issues, acting with diplomacy and maintaining strict confidentiality at all times
  • Arranging business travel and accommodation for the Deputy Director or Head of Operational Function

Skills and Experience:

  • PA/Secretarial Experience
  • Experience taking minutes
  • Good attention to detail
  • Good communication skills
  • Able to use own initiative
  • Microsoft packages experience
  • Able to work in a fast paced environment
  • Able to work to deadlines

If you feel like this is you please apply now!

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