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PA / Admin Assistant

  • Location:

    Southampton, Hampshire

  • Sector:

    Admin & Secretarial

  • Job type:

    Temporary

  • Salary:

    £9.28 - £10.82 per hour

  • Contact:

    Robin Francis

  • Contact email:

    Southamptongov.branch@brookstreet.co.uk

  • Job ref:

    NHS England_1551967047

  • Published:

    3 months ago

  • Duration:

    6 Months

  • Expiry date:

    6/04/2019

  • Startdate:

    ASAP

Job Description

We are looking for 2 enthusiastic PA/Admin Assistants (The split of hours is 1 x 22.5 hours per week and 1 x 37.5 hours per week), with excellent communication skills, word processing skills, the ability to work independently and who will provide support to the team with a variety of duties, minute taking is essential.

In particular the post holder will provide and coordinate administrative and secretarial services; including for example, the preparation of agendas and minutes, taking appropriate follow-up action as required.

Outline of role responsibilities

  • Full admin support for meetings (some at Board level) - preparing agenda, distributing papers, taking formal minutes and actions
  • Updating presentations for meetings
  • Gathering performance data from service providers, distributing as necessary and updating dashboards with quarterly data
  • Arranging routine and ad hoc meetings and maintaining a tracking log
  • Managing a team generic Outlook Inbox and filing emails
  • Answering calls to a query line, taking and forwarding messages
  • Some travel booking
  • Collecting and distributing post

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