PA / Admin Assistant
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Location:
Southampton
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Sector:
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Job type:
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Salary:
£9.28 - £10.82 per hour
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Contact:
Robin Francis
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Contact email:
Southamptongov.branch@brookstreet.co.uk
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Job ref:
NHS England_1551967047
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Published:
about 5 years ago
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Duration:
6 Months
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Expiry date:
6/04/2019
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Startdate:
ASAP
Job Description
We are looking for 2 enthusiastic PA/Admin Assistants (The split of hours is 1 x 22.5 hours per week and 1 x 37.5 hours per week), with excellent communication skills, word processing skills, the ability to work independently and who will provide support to the team with a variety of duties, minute taking is essential.
In particular the post holder will provide and coordinate administrative and secretarial services; including for example, the preparation of agendas and minutes, taking appropriate follow-up action as required.
Outline of role responsibilities
- Full admin support for meetings (some at Board level) - preparing agenda, distributing papers, taking formal minutes and actions
- Updating presentations for meetings
- Gathering performance data from service providers, distributing as necessary and updating dashboards with quarterly data
- Arranging routine and ad hoc meetings and maintaining a tracking log
- Managing a team generic Outlook Inbox and filing emails
- Answering calls to a query line, taking and forwarding messages
- Some travel booking
- Collecting and distributing post
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