Job Description

PA / Personal Assistant

Salary - £30,000 - £35,000

Bonus - Available

Working Hours: Monday - Friday 08:00am to 17:00pm.

Location: Southampton/Totton

My client is looking for an Personal Assistant that will work closely with the Managing Director and will provide both administration and general support to ensure cohesive running of a busy team. The role requires a confident and organised character who has excellent communication skills. Confidentiality and a strong work ethic are essential. The role is permanent Monday-Friday, 40hrs per week

PA Responsibilities

1. Diary management,
2. Travel arrangements hotel/fight booking and taxi arrangements
3. Dinner and event arrangements
4. Arranging and coordinating meetings, taking notes, recording action points, and distributing
5. Making sure that tasks are completed, and the Managing Director's office runs smoothly.
6. Personal errands as required for MD and Chairman.

Operations/Reception/Admin/Facilities/HR Responsibilities

1. Reception duties, including answering telephone, screening, and directing calls and message recording
2. Meeting and greeting all visitors and coordinating hospitality for visitors and the team.
3. General administration duties and upkeep of filing systems.
4. Customs documentation processes and creation of relevant entries
5. Managing the cleaners, taking note of facilities related issues, and creating reports.
6. Coordination of facilities related appointments, raising Purchase Orders, collecting invoices, and filing reports.
7. Assisting with HR related administrative duties:, taking notes in meetings, asking references for new employees, administering job applications, filing documents, training administration, internal communication, and interview handling.

Sales duties

1. Presentation preparation for Sales staff on markets with direction of MD
2. Attending occasional Events worldwide
3. Event planning

Other

Fully collaborating with and being a proactive member of the office administration department.

The above is not an exhaustive list of duties, and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation.

SME company with plenty of opportunities to grow and shine.

Free car parking on site.

Medicash plan

Education:

• A-Level or equivalent (preferred)
• NVQ Administration qualification (preferred)

Experience:

• Personal Assistant: 3-5 years (required)

Please contact Lee Plummer @ Brook Street or send CV to lerone.plummer (@) brookstreet.co.uk

Contact Number - 07483 330591.