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Part Time Administration Assistant - 2 days a week

  • Location:

    Birmingham, West Midlands

  • Sector:

    Admin & Secretarial

  • Job type:

    Permanent

  • Salary:

    Up to £9.23 per hour

  • Contact:

    Adam

  • Contact email:

    birmingham@brookstreet.co.uk

  • Job ref:

    BMH/24612_1553274045

  • Published:

    3 months ago

  • Expiry date:

    21/04/2019

  • Startdate:

    ASAP

Job Description

I am recruiting for an experienced Part Time Administration Assistant for a well established client based in Birmingham Tyelsey; this is a fantastic opportunity for somebody wanting a 2 day a week part time job (Monday and Tuesday) with a salary of £9.23 p/h (equivalent of £18000 full time pro rata) on offer.

THE ROLE
Working as the Administration Assistant you will be responsible for a number of tasks and duties, excellent communication, being able to prioritise and multitask is essential. You will be working very closely with the Office Manager and helping with the smooth running of the office, coordinating and prioritising incoming emergency repair works with the workforce and customers, acting as a first point of call for customers and liaising with internal departments, producing professional quotations and producing PO numbers to name just a few key duties.

THE COMPANY
You will be working for a very well established family owned and run professional construction company who have been in business for over 40 years. The client offer a number of services including extensions, new builds, refurbishments, roofing and renewable energy instillations to name just a few. My client work with both commercial and domestic customers and have a number of key contracts so work is never quiet.

TYPICAL DAILY JOB DUTIES - WHAT WILL YOU BE RESPONSIBLE FOR?
- Act as first point of contact for many customers via telephone and email
- Deal with general queries, take messages and escalate any issues/complex queries to the relevant person/department
- Produce PO numbers
- Coordinate emergency customer requirements; liaise with the workforce team and the customer to get construction workers on site to complete repairs
- Produce professional quotation letters/emails to be sent to customers
- Help with the purchasing of materials, liaising with merchants
- Manage the health and safety policy and procedures, ensuring everything is up to date
- General administration duties such as outgoing post, mailbox management, filing etc

PERSON SPECIFICATION
- Committed and wanting to work a 2 day part time JOB
- Based fairly local to the Tyesely area (accessible via public transport or free car parking onsite)
- Strong administration skills
- Excellent customer services skills with fantastic communication skills, both phone and email based
- Professional telephone manner
- Experience of raising PO numbers and invoices
- Sage Line 200 would be desirable but not essential
- Experience of customer/employee work coordination would be ideal
- Ability to prioritise and multitask
- IT literate (MS word, excel, outlook, internet)
- Stable work history, be able to explain reasons for leaving previous positions
- Punctual and reliable

HOURS
2 days a week
16 hours, Monday and Tuesday
8-4.30 (60 or 30 minute lunch which is negotiable depending if you want the extra pay or the longer lunch)
Opportunity to cover holiday and sickness for overtime
(Holiday cover is mainly on Friday`s so flexibility to work the occasional Friday will be needed)

***PLEASE ONLY APPLY IF YOU MATCH THE PERSON SPECIFICATION ABOVE AND WANT A LONG TERM PART TIME JOB***

PACKAGE AND BENEFITS
- £9.23 p/h
- Annual salary £7700 based on 16 hours (Equivalent of £18000 full time salary)
- Opportunity for overtime to cover holiday and sickness
- 2 day working week
- 28 days holiday including all Bank Holidays off (Pro rata for part time)
- Pension
- Smart casual work dress
- Free car parking
- Friendly and family feel working environment with a free coffee and tea machine and canteen

DOES THIS SOUND LIKE YOU? ARE YOU INTERESTED IN THIS ROLE? THEN I WOULD LOVE TO HEAR FROM YOU.

Please send your cv and call me on 0121 643 6954

***If you have not received a response within 48 hours, unfortunately your cv has not been selected on this occasion***

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