Part Time Administrative Support Specialist - £20p/h
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Location:
South East London
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Sector:
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Job type:
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Salary:
Up to £20 per hour
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Contact:
Fenchurch Street Branch
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Contact email:
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Job ref:
MLA_1712065035
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Published:
about 1 year ago
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Expiry date:
29/04/2024
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Startdate:
ASAP
Job Description
Job Title: Administrative Support Specialist
Job Description: We are seeking a highly organised and proactive Administrative Support Specialist to provide comprehensive support to our company directors and ensure smooth office operations. The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment. As an Administrative Support Specialist, you will play a crucial role in managing office logistics, providing administrative assistance, and facilitating effective communication within the organisation.
Hours:
Tuesday 9am-1.30pm
Thursday 9am-1.30pm
Friday 9am-1.30pm
Responsibilities:
- Administration Support for Company Directors: Assist company directors with scheduling meetings, managing calendars, and coordinating travel arrangements.
- Office Consumables Management: Organise and maintain office supplies, including ordering, restocking, and managing inventory levels to ensure availability for daily operations.
- Telephone Management: Handle incoming calls, direct inquiries to appropriate personnel, and ensure that telephone messages are relayed promptly.
- Courier Coordination: Arrange and coordinate courier collections for outgoing packages and manage incoming courier deliveries efficiently.
- Mail Handling: Sort and distribute incoming mail and packages, prepare outgoing mail for dispatch, and ensure timely processing of all correspondence.
- General Office Duties: Perform various administrative tasks, such as filing documents, photocopying, scanning, and data entry, to support day-to-day office operations.
- Meeting Support: Assist in the preparation of meeting materials, set up meeting rooms, and provide administrative support during meetings as needed.
- Database Management: Maintain accurate records and databases, including contact lists, vendor information, and office equipment inventory.
- Document Management: Organise and maintain electronic and hard copy filing systems to ensure easy retrieval of documents and information.
- Office Maintenance: Liaise with building management and vendors to address facility maintenance issues and ensure a clean, safe, and organised working environment.
Qualifications:
- Previous experience in administrative support roles or office management preferred.
- Strong organisational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office suite (Word, Excel, Outlook).
- Ability to multitask and prioritise tasks effectively.
- Proactive attitude and willingness to take initiative.
- Ability to maintain confidentiality and exercise discretion.
- Familiarity with office equipment and basic troubleshooting skills.


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