Job Description

I am currently working with a well-established golf club who are looking to bring in a finance/ office administrator on a part time basis. The working hours will be Monday to Wednesday 8am to 4pm. the role is offering £26,000 pro rata.

You will be responsible for:

Accounting Duties:
Using the Sage 50 system, post all supplier invoices to the ledger and pass to the appropriate Director for payment approval. Ensure that all invoices are properly authorised and paid correctly at the due time. File all invoices.
Check statements received from suppliers and investigate any discrepancies with the appropriate Director.
Ensure that all receipts and payments through the Club's bank account are entered into the Sage system in order to provide the Finance Director with all relevant information to produce quarterly accounts. Check and reconcile bank statements weekly.
Carry out the monthly reconciliation of VAT and prepare records for the quarterly returns.
Reconcile bar takings with the till reports daily. Reconcile bank statements weekly; maintain record of all payments made through petty cash.
Ensure subscriptions and monies other than bar takings are banked on a regular basis.
Using the Sage system produce monthly payroll for all staff employed by the Club. Notify the Pension Provider, B&CE, of the monthly amount to be collected.
Ensure that the correct procedure is followed for the payroll end of year routine and that relevant forms are issued within the statutory timescale. File annual P11d (employee expenses) information online by the specified date.
Liaise with the Finance Director concerning all enquiries and information from Government Departments and Pension Provider.
Ensure production of invoices to members through the Club V1 system in time for payment in accordance with the Club rules.
Set up and maintain Go-Cardless subscriptions.
Enter subscription payments into Sage.
Maintain the records of Member's bar cards.

Administrative Duties:
Work closely with the Club Secretary and Finance Director, ensuring they have all the necessary information for them to perform their roles.
Deal appropriately with all visitors, telephone enquiries, mail and email received by the Club.
Maintain and manage all membership information held on the Club V1 system. Ensure that GDPR requirements are adhered to.
Maintain a calendar of events both golfing and social for the Club and check that events do not "clash". Ensure the Bar Supervisors, Professional and Catering Manager are kept informed about upcoming events.
Take bookings from visiting societies and ensure the Professional, Bar Supervisors and Catering Manager are provided with details.
Maintain confidential staff records and all statutory information. Ensure that all correct procedures are followed for new employees and leavers, in consultation with the Club Secretary and appropriate Director.