Job Description

Personal Assistant
Temporary assignment until July 2022 with a possible extension
£13.11 an hour
Hybrid working 2 days in the office - Monday To Friday 9-5

To provide administrative support to senior managers through the supply of relevant briefings and organisational backup to ensure that they are fully prepared to carry out their allocated duties. To liaise officials and other government departments and agencies on a range of issues as required. To provide advice to senior managers as to the protocols and approaches to be taken on various organisational and procedural issues. To act as the main liaison, point for the senior manager (and their team as the occasion demands) with other government departments, agencies, various external organisations and the public.

Responsibilities:

" To organise meetings and conferences, research venues, organise and liaise necessary with guest speakers and suppliers with a view to achieving value for money

" To proactively provide secretariat support for management meetings with internal or external parties; request and devise agenda items (for manager's approval) through liaison with relevant parties and own knowledge of business priorities; prepare and distribute briefing papers/packs; take minutes at such meetings and produce a formal written record.

" To prepare responses for the senior manager on non-contentious matters and
drafts for consideration on more involved matters

" To prepare PowerPoint presentations (as required) on given topics/issues by commissioning others for information as well as undertaking personal research and collating relevant information into presentation format

" To ensure that the senior manager receives a brief on all external meetings prior to attendance, detailing the purpose, risks, who they will be meeting and any other pertinent issues

" To provide appropriate advice and guidance to other managers within the team / Area in order to ensure that final documents and briefs meet the required standard; to proof-read such documents and make amendments / suggestions to improve content and style, returning them to the author / commissioner for re- draft if necessary

" To act as a filter to the senior manager's email box, reading and making recommendations on their behalf, providing an executive summary where appropriate or a suggested course of action; to ensure that relevant notices/publications are circulated to staff and managers as appropriate


To be successful:

Diary management experience 1 year plus

If you were successful you would need to under go a DBS check